System Completions Administrator

Expected: • Diploma or bachelor s degree in engineering, Business Administration, Information Management, or a related discipline. Experience • 3-5 years of experience in project administration, document control, systems completions, commissioning, or project support within the oil & gas, energy, petrochemical, EPC, or industrial sectors. • Experience supporting large-scale capital projects through construction and commissioning phases. • Familiarity with systems completions methodologies and turnover processes is preferred. Technical Skills • Experience with Systems Completions/Commissioning databases (e.g., Completion Management Systems, GoCompletions, ICAPS, Completions Management Software, or similar). • Advanced Microsoft Excel skills. • Proficiency in Microsoft Office Suite and document management systems. • Strong data management, reporting, and analytical capabilities. • Experience with Power BI reporting is advantageous. Wood is recruiting for a System Completions Administrator to join its UAE business unit focusing on providing administrative and coordination support to the Systems Completions Lead and the wider Commissioning and Job Objectives: The Systems Completions Administrator is responsible for providing administrative and coordination support to the Systems Completions Lead and the wider Commissioning and Start-Up team. The role will ensure accurate management of systems completion data, documentation, certification records, and reporting within the project completions management system to support the successful handover of project systems from construction through commissioning and final acceptance. Key Responsibilities: Systems Completions Administration • Maintain and administer the project's systems completions database and associated documentation. • Support the implementation and maintenance of systems, subsystems, and turnover packages within the completions management system. • Ensure all completions records are accurately entered, updated, and maintained. • Track certification and completion status for construction, pre-commissioning, commissioning, and handover activities. • Generate regular progress reports, dashboards, and status updates for project management and stakeholders. Documentation & Data Management • Manage completions dossiers and handover documentation. • Ensure all project records are uploaded, controlled, and filed in accordance with project procedures. • Verify completeness and accuracy of certificates, inspection records, punch lists, and test documentation. • Coordinate document flow between construction, commissioning, engineering, quality, and client teams. • Maintain version control and document integrity within project systems. Coordination & Reporting • Support the Systems Completions Lead with data analysis and reporting requirements. • Coordinate with site teams in Basra to ensure timely receipt and processing of completion documentation. • Prepare weekly and monthly completion metrics and KPI reports. • Monitor outstanding actions, punch items, and documentation gaps, escalating issues where necessary. • Participate in completions meetings and maintain action trackers. Stakeholder Engagement • Liaise with Construction, Quality, Engineering, Commissioning, and Project Controls teams. • Support communication between the Abu Dhabi and Basra project offices. • Assist in client and contractor reporting requirements related to system completions and handover readiness. • Diploma or bachelor s degree in engineering, Business Administration, Information Management, or a related discipline. • 3-5 years of experience in project administration, document control, systems completions, commissioning, or project support within the oil & gas, energy, petrochemical, EPC, or industrial sectors. • Experience supporting large-scale capital projects through construction and commissioning phases. • Familiarity with systems completions methodologies and turnover processes is preferred. • Experience with Systems Completions/Commissioning databases (e.g., Completion Management Systems, GoCompletions, ICAPS, Completions Management Software, or similar). • Advanced Microsoft Excel skills. • Proficiency in Microsoft Office Suite and document management systems. • Strong data management, reporting, and analytical capabilities. • Experience with Power BI reporting is advantageous.