Administrator

• Maintain and organise all project-related documents, including contracts, permits, and reports, ensuring accuracy and accessibility. • Track project timelines and monitor key milestones to ensure timely completion of deliverables. • Assist in monitoring project budgets, recording expenses, and maintaining accurate financial records. • Liaise with contractors, suppliers, and external stakeholders to ensure timely delivery of materials and services. • Prepare and distribute regular project status updates to keep all stakeholders informed. • Organise project meetings, prepare agendas, and document minutes for follow-up actions. • Ensure all project activities comply with health, safety, and environmental regulations. • Support procurement activities by managing purchase orders, processing invoices, and securing approvals. • Help identify potential project risks and assist in implementing mitigation strategies. • Track and document changes to project scope, ensuring modifications are clearly communicated and controlled. • Facilitate effective communication between internal teams and external parties to maintain alignment. • Support project handover and closeout by ensuring all deliverables and final documentation are completed and submitted. • Diploma in a relevant field. • Minimum of 6 years of relevant work experience. • Project Coordination : Experience managing project documentation, scheduling, and communication to ensure smooth project execution. • Industry Knowledge: Familiarity with construction/fit-out processes, regulations, and project management tools. • Attention to Detail: Ability to manage multiple tasks accurately, ensuring thorough documentation and compliance with project standards. • Effective Communication: Strong verbal and written communication skills to coordinate with teams, stakeholders, and contractors efficiently. • Documentation Management : Skilled in handling contracts, RFIs, and change orders.