Senior Project Administrator

Provide comprehensive HR and personnel administration support at the construction project level, ensuring effective implementation of HR policies, accurate employee records, timely processing of HR transactions, and compliance with company procedures and applicable UAE labour regulations. Key Responsibilities • Manage day-to-day HR administration and employee services for project-based personnel, including onboarding, mobilization, transfers, demobilization and separation. • Maintain accurate employee records, personnel files, HR databases and project manpower documentation. • Coordinate attendance, leave, overtime and timesheet records with project timekeepers and payroll teams. • Monitor employee documentation, visa and work permit validity, medical fitness, Emirates IDs and other statutory requirements. • Coordinate with recruitment, site management, government relations and accommodation teams to ensure smooth workforce mobilization and administration. • Support payroll preparation by verifying attendance, leave, overtime and other employee-related transactions. • Handle employee inquiries, grievances and general HR matters, escalating complex issues when required. • Prepare periodic HR reports covering project headcount, manpower movements, attendance and employee-related matters. • Ensure consistent application of company HR policies, procedures and UAE labour regulations across the project. • Support HR audits, inspections and other administrative requirements as assigned. • Qualifications & Experience: • Bachelor's degree or Diploma in Human Resources, Business Administration or a related discipline. • 8+ years of HR administration experience, within construction or contracting companies. • Good knowledge of UAE Labour Law and employment-related government procedures. • Experience handling large, multicultural project workforces, including blue- and white-collar employees. • Proficiency in MS Office and HRMS/ERP systems. • Strong organizational, coordination, communication and problem-solving skills. • Bachelor's degree in Business Administration, Project Management, or a related field. • Minimum of 5-7 years of progressive experience in project administration or coordination, preferably within the [Specify Industry, e.g., Technology, Construction, Healthcare] sector. • PMP, PRINCE2, or CAPM certification is highly desirable. • Proficiency in project management software such as MS Project, Asana, Jira, or Trello.