Personal Assistant Secretary

• Calendar & Schedule Management: Maintain and organize complex daily, weekly, and monthly calendars, schedule appointments, and coordinate internal and external meetings. • Correspondence & Communication: Screen, answer, and direct phone calls, emails, WhatsApp messages, and official mail. • Document & Report Preparation: Draft, proofread, and format letters, memos, reports, presentations, and meeting minutes. • Travel & Logistics: Plan domestic and international travel, including flights, hotel bookings, itineraries, and visa arrangements. • Record Keeping & Filing: Set up and maintain physical and digital filing systems, tracking contracts, confidential documents, and records. • Stakeholder Liaison: Act as the primary point of contact between the executive and internal departments, clients, vendors, and government authorities. • Ad-Hoc & Personal Support: Handle expense tracking, office supplies monitoring, event coordination, and occasional personal errands. • Education: High school diploma or a Bachelor’s degree in Business Administration, Management, or a related field. • Experience: Proven experience (typically 2 to 3+ years) working as a Personal Assistant, Executive Secretary, or Administrative Assistant. • Technical Skills: Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Google Workspace, and digital scheduling or communication tools. • Language Proficiency: Excellent verbal and written communication skills in English; bilingual abilities (such as Arabic or regional languages) are often preferred. Essential Soft Skills • Discretion & Confidentiality: Ability to handle sensitive business and personal information with strict trust. • Organization & Time Management: Strong capability to multitask, prioritize urgent tasks, and meet tight deadlines. • Proactiveness & Problem-Solving: Anticipating the executive's needs before issues arise and adapting quickly to schedule changes. • Interpersonal Etiquette: Professional presentation, calm demeanor under pressure, and polished communication manners.