Personal Assistant (Shared Services) - Arabic Speaker

• Manage complex calendars, ensuring optimal scheduling of meetings and appointments while anticipating potential conflicts. • Act as the primary point of contact between the executives and internal/external stakeholders, facilitating effective communication. • Prepare detailed reports, presentations, and correspondence, ensuring all materials are polished and professional. • Conduct thorough research on various topics to support decision-making processes and strategic initiatives. • Prepare a variety of correspondence, including reports, and materials (such as grant applications, budget reports, surveys, etc.) to document activities, provide written reference, convey information. • Plan and organise events, meetings and travel and manage diaries. • Take dictation and assist in preparing reports and correspondence as and when required. • Coordinate, effectively follow up all travel activities (such as visas, tickets, accommodation and insurance) with the travel desk and manage any other connected activities, such as submission of travel sheets. • Maintain a variety of manual and electronic documents and record in accordance with company requirements and administrative guidelines, (such as department databases, calendars, work orders, time sheets, expense reimbursement requests). • Assist to create an effective system of document management. • Coordinate and follow up with the finance department with regards to timely submission and receipt of all cheques. • Ensure timely deposit, dispatch and record management (physical and soft copies). • Liaise well with internal stakeholders and maintain good relations. • Bachelor's degree in Business Administration or related field, demonstrating a solid educational foundation. • Minimum of 5 years of experience in a fast-paced administrative role, showcasing adaptability and resilience. • Proficiency in Microsoft Office Suite and project management tools, ensuring efficient task execution. • Excellent communication skills in English and Arabic , with additional language proficiency considered a strong asset. • Preference will be given to those who have experience working as a "Pool Secretary/ Executive Assistant (Shared Support) ".