• Manage and organize the CEO’s daily calendar, meetings, appointments, and schedule.
• Coordinate and remind the CEO of important meetings, deadlines, and commitments.
• Manage emails, phone calls, messages, and correspondence when required.
• Arrange business and personal meetings, restaurant reservations, appointments, and other bookings.
• Coordinate travel arrangements, including flights, hotels, transportation, and itineraries.
• Prepare letters, emails, reports, presentations, and other documents as requested by the CEO.
• Follow up with employees, clients, developers, business partners, suppliers, and other parties on behalf of the CEO.
• Assist with personal errands and private matters when required.
• Maintain proper organization of important documents, records, and confidential information.
• Coordinate with different departments within the company and follow up on tasks assigned by the CEO.
• Ensure that important matters are followed up and completed within the required timeframe.
• Attend meetings when required and prepare notes, minutes, and follow-up actions.
• Handle all confidential company and personal information with the highest level of discretion.
• Provide general administrative and operational support to the CEO.
• Perform any additional business or personal tasks reasonably assigned by the CEO.
• revious experience as a Personal Assistant, Executive Assistant, or similar position is preferred.
• Excellent organizational and time-management skills.
• Strong written and verbal communication skills.
• Professional appearance and attitude.
• High level of confidentiality, loyalty, discretion, and trustworthiness.
• Ability to multitask and work effectively under pressure.
• Proactive and capable of working independently.
• Strong attention to detail and follow-up skills.
• Good knowledge of Microsoft Office and general administrative systems.
• Fluent English is required; Arabic or additional languages are an advantage.
• Flexibility regarding working hours when required.
• UAE driving licence is an advantage.
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Filips Shams Building Contracting LLC · Dubai - United Arab Emirates (UAE)
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