Personal Assistant / Secretary

• Filips Shams Building Contracting LLC is seeking an organised, proactive Personal Assistant / Secretary to support management and day-to-day office operations in Dubai. Key responsibilities: • Manage calendars, appointments, meetings and travel arrangements for management. • Handle calls, emails and professional correspondence with clients, suppliers and internal teams. • Prepare letters, reports, presentations, meeting agendas and minutes; follow up on agreed actions. • Maintain accurate digital and physical records, contracts and project-related documents. • Coordinate office administration, supplies and communication between the office and project teams. • Attend external meetings and complete business errands as required; a valid UAE driving licence is mandatory. • Handle confidential information with discretion and provide reliable administrative support. • Mandatory requirement: A valid UAE driving licence. Please state your licence status clearly in your application. • Strong organisation, time management and attention to detail. • Professional written and spoken English and confident communication skills. • Proficiency in Microsoft Office, particularly Word, Excel and Outlook. • Ability to prioritise tasks, work independently and follow through on deadlines. • Professional conduct, discretion and a dependable approach to confidential information. • Previous experience as a Personal Assistant, Secretary or Administrative Assistant is preferred. Experience in construction or contracting is an advantage. • A bachelor’s degree is preferred. This is a full-time, on-site position in Dubai.