Secretary

• Executive Administrative Support: Provide dedicated administrative support to the Project Director and Project Manager, managing calendars, appointments, and schedules. • Correspondence Drafting: Draft, format, and proofread formal letters, internal memos, meeting agendas, and general administrative notices. • Meeting Organization & Minute Taking: Organize executive and progress meetings, distribute agendas in advance, take detailed minutes, and circulate approved action items. • Office Management & Supplies: Manage site office supplies, printer consumables, stationery orders, and supervise office boys to maintain cleanliness. • Visitor & Telephone Management: Screen incoming telephone inquiries, welcome visiting clients and consultant representatives professionally, and manage courier services. • Travel & Booking Coordination: Coordinate flight bookings, hotel reservations, and visa processing support for visiting corporate staff and management. • Filing & Administrative Confidentiality: Maintain strictly organized, confidential filing systems for management records, staff files, and executive correspondence. • Essential Qualifications: Bachelor’s Degree or Diploma in Secretarial Studies, Business Administration, or related field; 3+ years secretarial experience. • Preferred Qualifications: Advanced MS Office skills (Word, Excel, PowerPoint, Outlook); professional business correspondence certification. • Professional Licenses / Certifications: None mandatory. • Required UAE / GCC Construction Experience: 3–5 years of secretarial/administrative experience in UAE construction or engineering corporate offices.