HR Executive

A. Recruitment & Selection • Coordinate the end-to-end recruitment process, including sourcing, screening, shortlisting and interview scheduling. • Coordinate with recruitment agencies, job portals and internal stakeholders to fulfil manpower requirements. • Maintain recruitment trackers and provide regular updates on vacancies and hiring progress. • Coordinate interview arrangements and collect interview feedback from hiring managers. • Support the preparation and issuance of offer letters and employment contracts. B. Employee Onboarding & Offboarding • Coordinate joining formalities and ensure all required documents are collected before the employee's joining date. • Coordinate visa processing, work permits, medical examinations, Emirates ID and other employment-related formalities. • Arrange employee induction and coordinate with IT, Administration and other departments for necessary joining arrangements. • Ensure timely completion of employee clearance and exit formalities. C. HR Operations & Administration • Maintain and update employee personal files, HR records and the HR database. • Prepare employment letters, salary certificates, experience certificates and other HR-related correspondence. • Monitor employee attendance, leave applications, overtime and other employee-related records. • Ensure timely updating of employee information in the HRMS / Darwinbox system. • Maintain accurate records of employee movements, project deployment and demobilisation. D. Payroll & Benefits Administration • Coordinate monthly payroll inputs, including attendance, leave, overtime, allowances, deductions and employee changes. • Verify payroll-related information and coordinate with the Finance Department to ensure timely salary processing. • Support WPS payroll processing and resolve payroll-related employee queries. • Coordinate employee medical insurance enrolment, renewals and claims-related queries. • Maintain records of employee benefits, leave balances and end-of-service entitlements. E. Employee Relations • Address routine employee queries and provide guidance on HR policies and procedures. • Coordinate employee communication, engagement initiatives and HR announcements. • Support the implementation of HR policies and ensure consistent application across the organisation. F. HR Compliance • Ensure HR documentation and employee records are maintained in line with applicable UAE Labour Law requirements. • Monitor employment contract validity, visa expiry dates, work permits and other employee-related renewals. • Support compliance with WPS and other applicable employment requirements. • Assist in preparing HR reports, audits and documentation required by management or regulatory authorities. G. HR Reporting & Coordination • Prepare periodic HR reports covering headcount, recruitment, employee turnover, leave, attendance and manpower movements. • Maintain updated manpower and recruitment trackers. • Coordinate with project and operations teams to understand manpower requirements and employee deployment needs. • Support the HR Manager in implementing HR initiatives, policies and process improvements. • Bachelor's degree in Human Resources, Business Administration or a related discipline. • 3–5 years of relevant HR experience, preferably in the UAE. • Experience in the Oil & Gas, Engineering, Construction or Industrial Services industry will be an advantage. • Good interpersonal skills and ability to work with employees at all levels. Required Skills & Competencies • Strong coordination, organisational and time-management abilities. • Strong attention to detail and accuracy in maintaining employee records. • Proactive approach to problem-solving and follow-up.