Business Setup Assistant / Administrator

• Handle company formation and incorporation for Mainland, Free Zone, and Offshore companies. • Process trade license applications, renewals, amendments, and deregistration/liquidation procedures. • Manage post-licensing activities , including establishment cards, e-channel registrations, HR signatory setup, portal registrations, and corporate documentation. • Coordinate UAE visa processing for investors, employees, dependents, residence visas, renewals, transfers, and cancellations. • Liaise with various government authorities including DED, Free Zones, Immigration, MOFA, Dubai Courts, Chamber of Commerce, Customs, RTA, and Municipalities . • Handle company amendments such as share transfers, change of activities, manager changes, office upgrades/downgrades, and ownership restructuring. • Process document attestation, legalization, translation, notarization, and Power of Attorney (POA) requirements. • Support clients with corporate and personal bank account opening and closure procedures. • Manage corporate compliance activities , including UBO declarations, goAML registrations, and regulatory filings. • Coordinate with PROs, government authorities, banks, embassies, and business partners to ensure timely service delivery. • Maintain accurate records and update CRM/PMS systems with client documentation and task progress. • Provide regular updates to clients and ensure high levels of customer satisfaction throughout the service lifecycle. • Monitor changes in UAE regulations, licensing requirements, government fees, and compliance procedures. • Coordinate with Finance teams regarding quotations, invoices, payments, and service-related costs. • Build and maintain strong relationships with Free Zones, government entities, banks, and external stakeholders. • Prepare status reports and ensure timely completion of all assigned tasks • 1-3 years of UAE experience in Business Setup, Company Formation, Corporate Services, PRO Services, Licensing, or a similar industry. • Strong understanding of Mainland, Free Zone, and Offshore company formation procedures . • Excellent spoken and written English communication skills . • Bachelor's Degree in Business Administration, Commerce, Management, or a related field. • Advanced proficiency in MS Office (Word, Excel, Outlook) and CRM/Database management systems. • Professional appearance with strong interpersonal and client-facing skills. • Ability to work independently, manage multiple tasks, and perform effectively under pressure. • Detail-oriented with excellent documentation, coordination, and organizational skills. • Strong client service mindset and commitment to delivering high-quality support. • Ability to coordinate with government authorities, banks, Free Zones, and internal stakeholders. • Proactive, responsible, and dedicated towards achieving operational and client service objectives. • Strong team player with a collaborative approach and willingness to support colleagues when required.