HR Specialist – Payroll & Organizational Structure

Payroll Administration • Prepare monthly payroll using verified attendance, overtime, leave and approved salary changes. • Process salaries, allowances, deductions, incentives, arrears and other approved adjustments. • Verify payroll changes arising from new joiners, resignations, transfers, promotions and salary revisions. • Reconcile payroll against the employee database and investigate discrepancies before submission. • Prepare final settlement calculations and supporting documents for review and approval. • Coordinate payroll approvals and salary processing with the Head of HR and Finance, including WPS requirements where applicable. • Resolve employee payroll queries and maintain confidential payroll records. Attendance and Overtime • Collect and verify attendance records and timesheets from departments and operational sites. • Check overtime submissions against attendance records, supporting documents and authorized approvals. • Calculate approved overtime payments and incorporate them into payroll. • Monitor attendance exceptions, absences and overtime trends, and report discrepancies or unusual costs. Leave Administration • Maintain accurate leave balances, applications and supporting documents. • Process leave requests following line manager approval and the applicable procedures. • Record annual leave, sick leave, unpaid leave and other leave categories. • Coordinate leave-related payroll adjustments and track employees’ expected return dates. • Report overdue returns and unexplained absences to the Head of HR. Disciplinary Administration • Maintain disciplinary case records and supporting evidence confidentially. • Coordinate investigation documentation and employee responses under the direction of the Head of HR. • Draft warning letters and other disciplinary correspondence for review and approval. • Process approved disciplinary outcomes and related payroll adjustments only after verifying the required authorization and documentation. • Track issued actions and follow-up requirements according to company procedures and applicable requirements. Employee Database and Organizational Charts • Maintain accurate employee records, including employment details, salaries, departments, locations and reporting lines. • Update records for joiners, leavers, transfers, promotions and other approved changes. • Maintain employee files and supporting documents in the HR system. • Prepare and update organizational charts based on approved structures and reporting relationships. • Reconcile headcount across employee records, payroll and organizational charts. • Prepare headcount, payroll, overtime, leave and other HR reports, and support audits and document requests. • Bachelor’s degree in Human Resources, Accounting, Business Administration or a related field. • Minimum 3 years of UAE payroll and HR operations experience. • Experience handling attendance, overtime, leave administration and employee records. • Working knowledge of UAE employment and payroll requirements, including WPS. • Experience maintaining organizational charts and HR reports. • Strong Excel skills, including PivotTables and lookup formulas. • Experience using HR and payroll systems; Odoo experience is an advantage. • High accuracy, confidentiality and attention to detail. • Strong numerical, reconciliation and reporting skills. • Ability to meet payroll deadlines and coordinate with multiple departments.