Administrative Assistant

Job Description Core Administration & Office Management: • Manage daily office operations to ensure a clean, organized, and efficient working environment. • Handle all filing systems (both digital and physical), ensuring documents are accurately stored and easily retrievable. • Prepare and manage correspondence, reports, and documents. • Coordinate meetings, including scheduling, agenda preparation, and minute-taking. • Manage office supplies inventory and place orders as necessary. Site Supply Coordination & Supplier Handling: • Act as a liaison between the branch office and construction sites for administrative and supply needs. • Coordinate with suppliers and vendors for site-related materials, office supplies, and services. • Process purchase requests, obtain quotations, and raise Purchase Orders (POs) as directed. • Maintain positive relationships with suppliers and track delivery statuses. Travel & Logistics: • Arrange travel, accommodation, and transportation for staff and visitors as required. • Process travel expenses and reimbursements in line with company policy. Marketing Coordination Support: • Provide administrative support to marketing initiatives, such as preparing promotional materials or coordinating event logistics. • Maintain and update marketing collateral and digital files. Head Office (HO) & Design & Construction (DC) Liaison: • Fulfill all reporting and administrative duties as required by the Head Office (HO). • Support the Design & Construction (DC) team with document control, transmittals, and coordination tasks. • Ensure branch activities are in sync with HO directives and standards. General Team Support: • Provide comprehensive administrative support to the branch team, including managers and engineers. • Answer and direct phone calls in a professional manner. • Greet visitors and clients, creating a positive first impression of the company. • Assist in organizing company events and team activities. Job Requirements • Bachelor’s degree in business administration, Management, or a related field is required. • 5-10 years of proven experience as an Administrative Assistant or similar role, specifically within the UAE. • Experience in construction or related industry is a significant advantage.