Operations & Admin assistant

We re currently looking for a Operations & Admin assistant to join our marketing team. This is full-time office-based role with working schedule: Monday-Saturday, 9:00 AM 6:00 PM. Office located in Dubai Hills or Al Barsha (Art of Living Mall). Responsibilities Administration • Ordering, activating, and tracking SIM cards for employees • Receiving, sending, and tracking correspondence and courier deliveries • Preparing, coordinating, filing, and monitoring contract deadlines • Handling management requests, including personal errands Reporting and Record-Keeping • Maintaining and updating internal reports • Organizing and maintaining reporting documentation • Tracking company assets, including IT equipment, devices, and supplies, as well as their distribution and return HR Support • Tracking employee leave and maintaining leave records • Tracking employee birthdays and organizing birthday greetings • Providing basic HR support, including assistance with documentation, onboarding new employees (in the future), and answering routine team questions Vendor Management • Sourcing and coordinating local vendors, including printing companies, couriers, and suppliers • Requesting quotations, placing orders, and monitoring deadlines and quality Communications • Managing and moderating work-related chats • Maintaining timely communication with employees and vendors via messaging apps • Fixed salary • Visa sponsorship • Medical insurance • Annual paid leave • Modern office • Dynamic, fast-growing, and collaborative team • Professional growth and career development opportunities • Location: Based in Dubai and comfortable working on-site 6/1. Experience working in the UAE preferred. • Work experience: 1-2 years of experience in administrative support, office management, operations coordination, or a similar role. • Fluent Russian is a big plus. • English proficiency: Sufficient for day-to-day business correspondence and communication with local suppliers and vendors in Dubai. • Strong organizational skills and attention to detail: Ability to organize information, maintain document and asset records, track deadlines, and follow up on tasks. • Effective communication skills: Ability to communicate professionally with management, team members, and external vendors, both online and in person. • Ownership and accountability: Ability to handle day-to-day administrative matters independently, respond promptly to requests, and ensure tasks are completed on time. • Multitasking and prioritization: Ability to manage multiple tasks simultaneously and prioritize them according to urgency and importance. • Confident use of MS Office or Google Workspace: Experience working with spreadsheets, documents, internal reports, and databases. • Strong interpersonal and coordination skills: Ability to build effective working relationships with vendors, request quotations, and coordinate orders and deliveries. • Flexibility: Willingness to handle a variety of administrative requests, including organizational and personal tasks assigned by management.