Admin Assistant - Arabic Speaker

Job Summary We are looking for a highly organized, proactive, and professional Admin Assistant / Personal Assistant to provide administrative and personal support to management. The role involves coordinating daily activities, managing schedules, preparing documents, handling correspondence, maintaining records, and ensuring smooth day-to-day administrative operations. Key Responsibilities • Provide administrative and personal support to management as required. • Manage calendars, appointments, meetings, and daily schedules. • Coordinate meetings, prepare agendas, and maintain meeting records when required. • Handle emails, correspondence, phone calls, and other communications professionally. • Prepare letters, reports, presentations, memos, and other business documents. • Maintain confidential files, records, and important documents. • Coordinate internal and external meetings and appointments. • Follow up with departments and employees on assigned tasks and pending matters. • Assist management with daily administrative and operational requirements. • Arrange travel, accommodation, transportation, and other logistics when required. • Prepare and organize documents for meetings, presentations, and business activities. • Maintain proper filing and document control systems. • Handle confidential and sensitive information with discretion. • Coordinate with clients, suppliers, employees, and other external parties when required. • Assist with office administration, stationery, and other administrative requirements. • Monitor deadlines and follow up to ensure tasks are completed on time. • Prepare and maintain reports, trackers, and administrative records. • Perform other administrative or personal duties assigned by management. Qualifications & Experience • Bachelor's degree or diploma in Business Administration, Management, or a related field. • Minimum 2–4 years of experience as an Administrative Assistant, Personal Assistant, Executive Assistant, or similar role. • Strong organizational and time-management skills. • Excellent written and verbal communication skills. • Proficiency in MS Office (Word, Excel, PowerPoint, and Outlook) . • Ability to handle confidential information professionally. • Strong follow-up and coordination skills. • Ability to multitask and work under pressure. • Professional appearance and interpersonal skills. • UAE experience is preferred. • A valid UAE driving license is an advantage.