Sr Admin Manager & Asst Manager Accounts & Admin

A) Senior Admin Manager 1) A bachelor s degree from a three-year university or higher; a master s degree is an advantage. 2) At least 10 years of overall administrative experience, including at least 3 years of work experience in the GCC. 3) Experience leading an administrative team of 5 10 employees or more is strongly preferred. 4) Broad administrative experience in the EPC, construction, engineering, or petrochemical industry is preferred. 5) Strong leadership, planning, analytical, and process-improvement skills. 6) Proven ability to establish and implement SOPs and administrative systems. 7) Lead the administrative function and team, including work planning, task allocation, performance monitoring, and staff development. 8) Define the scope of administrative services and establish, implement, and continuously improve SOPs, policies, workflows, and internal controls. 9) Oversee daily administrative operations, including office and facility management, employee support, travel, accommodation, transportation, fleet, document control, and vendor coordination. 10) Coordinate the Oman entity s cash planning and administrative financial controls, including budget monitoring, cash-flow forecasting, payment schedules, expenditure tracking, and management reporting. 11) Provide timely and effective administrative support to project execution teams, tender and bid teams, operations management, and headquarters executives. 12) Ensure reports, business correspondence, and administrative documents are accurate, complete, and professionally prepared in English. 13) The Senior Admin Manager will lead the overall administrative function of the Oman entity. This role requires an experienced and systematic leader who can manage an administrative team, establish and improve procedures, and oversee the entity s administrative and financial controls. B) Assistant Manager Administration & Accounts 1) A bachelor s degree in Accounting, Finance, Commerce, Business Administration, or a related field; a master s degree is an advantage. 2) At least 5 years of relevant administrative and accounting experience, including at least 3 years of work experience in the GCC. 3) Experience in the EPC, construction, engineering, or petrochemical industry is an advantage. 4) Practical experience in accounts payable and receivable, bank reconciliation, financial reporting, budgeting, and cash management. 5) Strong numerical ability, with the ability to calculate quickly and accurately and analyze financial data effectively. 6) Excellent attention to detail and a consistent record of accuracy in handling figures, reports, and supporting documents. 7) Process-oriented and analytical thinking, with the ability and motivation to learn new tasks and help establish procedures. 8) Advanced English proficiency for speaking, correspondence, reporting, and handling business, contract, and accounting documents. 9) Strong working knowledge of MS Office, particularly Excel. Experience with accounting software such as Tally is required. 10) Applicants must state the exact name of their university and field of study in their CV. 11) Support the Senior Admin Manager in coordinating and monitoring the administrative team s daily work. 12) Help develop, document, implement, and maintain SOPs, forms, checklists, and administrative workflows. 13) Coordinate office services, facilities, employee support, travel, accommodation, transportation, fleet, records, and vendor-related matters. 14) Maintain accounting records and supporting documents, and handle accounts payable and receivable activities. 15) Review invoices and payment documents, prepare payment vouchers, and maintain accurate cash and payment records. 16) Prepare bank reconciliations and periodic accounting reports, and support month-end closing activities. 17) Assist with budget tracking, cash-flow monitoring, payroll records, VAT documentation, and audit requirements. 18) Coordinate accounting and administrative matters with the Senior Admin Manager, headquarters, project teams, and relevant external parties. 19) Use accounting software such as Tally (experience preferred but not required) and MS Excel to maintain accurate and well-organized financial data.