Job Purpose The job holder is responsible for participating in Chief Operations & Maintenance Officer Office s activities, implementing and following up activities related to the Chief Operations & Maintenance Officer and working closely with the various divisions to develop internal policies and enhance operational efficiency.
Key Roles and Responsibilities • Identify opportunities for continuous improvement of the Chief Operations & Maintenance Officer s Office Management s systems, practices, cost optimization and productivity & efficiency improvement.
• Ensures the compliance with all applicable laws, rules, regulations and standards within WTCO and related functions such as and not limited to (HC, HSSE, Risk and Cybersecurity, etc..).
• Escalate problems to ensure case/issue is closed efficiently and in a timely manner.
• Ensure that all work is carried out efficiently, in line with the annual business plans, goals, policies, processes, procedures, and instructions.
• Participate in preparing a validating system to ensure all documents, results, memos, and decisions related to the meetings of the Chief Operations & Maintenance Office or relevant committees.
• Participate in preparing the Chief Operations & Maintenance Officer office activities and ensure compliance with WTCO instructions and requests.
• Apply the protocols and ceremonies accurately and effectively, which reflects a positive image of the Chief Operations & Maintenance Officer and therefore of WTCO.
Key Roles and Responsibilities 2 • Participate in preparing the proper management of the Chief Operations & Maintenance Officer calendar and internal & external meetings on behalf of the Chief Operations & Maintenance Officer as needed.
• Assist in preparing the proper management of the daily operations of the executive office, including managing office supplies, equipment maintenance, and vendor relationships. Ensuring the office is well-maintained and functions efficiently.
• Participate in preparing the proper management system provided by the management of Chief Operations & Maintenance Officer transportation and logistics including travels and visits & social events and meetings.
• Coordinate with the management to receive all Chief Operations & Maintenance Officer meetings information to translate them to an action plan in coordination with concerned division / stakeholders.
• Participate in preparing a system of maintaining accurate records, files, databases, document control and versioning. Ensuring confidentiality and data security for sensitive information.
• Comply to maintaining confidentiality of information as per the set standards, policies and procedures.
• Participate, as needed, and provide the necessary support for all matters related to human resources in line with WTCO directions (i.e., conducting initial interviews with senior candidates and prepare a brief for the Chief Operations & Maintenance Officer etc.).
Key Roles and Responsibilities 3 Job Requirements Key Communications Internal Stakeholders
• All Departments
External Stakeholders
• Consultants/Advisors
• Vendors/suppliers
• Services providers (agencies, travel agents, )
• Government authorities and entities
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Client of MM Management Consultant · Al Madina Al Munawarah - Saudi Arabia
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