Senior Accountant – Receivables

• Perform daily bank reconciliations for multiple bank accounts. • Ensure all bank transactions, including rent receipts, transfers, cheque deposits, bank charges, and other receipts, are accurately recorded in the accounting system. • Investigate and resolve unreconciled items and discrepancies promptly. • Maintain updated bank reconciliation statements and ensure all outstanding items are followed up until closure. • Coordinate with banks and internal departments to resolve unidentified or disputed transactions. • Monitor and reconcile bounced cheques received from banks against tenant accounts and the accounting system. • Contact tenants promptly to recover bounced cheque amounts and ensure timely settlement. • Maintain an updated bounced cheque register, including outstanding amounts, reasons for bounce, follow-up status, and recovery details. • Coordinate with the Leasing, Property Management, and Collections teams to resolve outstanding cases. • Escalate overdue and delinquent cases to the Legal Department in accordance with the company's approved policies and procedures. • Ensure bounced cheque charges, penalties, and related accounting adjustments are recorded accurately, where applicable. • Maintain proper control and reconciliation of physical bounced cheques received back from banks. • Match physical bounced cheques against bank statements, tenant accounts, and the bounced cheque register. • Maintain records of cheque return dates, reasons for return, tenant details, and subsequent recovery or replacement. • Ensure physical cheques are properly documented, securely stored, and handed over to the relevant department when required. • Follow up on missing, unreturned, or unresolved physical cheques until closure. • Verify lease contract files for completeness, accuracy, and compliance with approved company procedures before posting. • Check tenant details, contract period, rental amount, payment terms, security deposits, commission, applicable fees, and cheque schedules against approved lease documents. • Ensure lease-related financial transactions are accurately recorded in the accounting system. • Identify discrepancies in lease contracts and coordinate with the Leasing or Property Management team for correction before posting. • Maintain proper documentation and an audit trail for all lease-related accounting entries. • Maintain and reconcile the PDC register against tenant accounts, lease agreements, and accounting records. • Verify cheque numbers, cheque dates, amounts, bank details, and tenant information. • Monitor upcoming cheque due dates and coordinate with the relevant teams to ensure timely deposit and processing. • Track deposited, cleared, returned, cancelled, replaced, and outstanding PDCs. • Investigate discrepancies between physical cheques, the PDC register, and the accounting system. • Ensure the PDC records remain accurate, complete, and up to date. • Perform regular reconciliation of tenant accounts to ensure the accuracy of rental income, receipts, outstanding balances, credit notes, debit notes, and other related transactions. • Investigate and resolve discrepancies between tenant ledgers, lease contracts, bank receipts, and the accounting system. • Monitor overdue receivables and maintain an updated report of outstanding tenant balances. • Follow up with the Collections, Leasing, and Property Management teams to resolve account discrepancies. • Ensure tenant accounts are accurately maintained and reconciled before monthly closing. • Provide necessary schedules, reconciliations, supporting documents, and accounting records for internal and external audits. • Maintain organized documentation for bank reconciliations, tenant accounts, PDCs, bounced cheques, and lease contract postings. • Respond to audit queries and provide supporting evidence within the required timelines. • Assist in resolving audit observations relating to receivables and bank reconciliations. • Ensure compliance with company accounting policies, internal controls, and applicable financial reporting requirements. • Prepare and submit monthly bank reconciliation statements and receivables-related schedules. • Assist in preparing monthly financial reports, including tenant outstanding balances, aged receivables, bounced cheque reports, and PDC status reports. • Ensure all relevant receipts, adjustments, reversals, and reconciliations are completed before monthly closing. • Identify long-outstanding balances, unusual transactions, and reconciliation differences, and report them to the Finance Manager. • Provide accurate accounting data and supporting schedules for monthly financial statements. • Coordinate with the Finance Team to ensure timely and accurate month-end closing. • Coordinate with Leasing, Property Management, Collections, Legal, and other relevant departments to resolve receivables-related issues. • Provide regular updates to the Finance Manager on outstanding reconciliations, bounced cheque recoveries, overdue tenant balances, and unresolved discrepancies. • Ensure proper communication and timely escalation of issues that may affect the company's cash flow or financial records. • Professional qualifications such as ACCA, CMA, or equivalent are an advantage but not necessary. • Strong experience in bank reconciliation, receivables accounting, tenant account reconciliation, PDC management, and bounced cheque recovery. • Experience in accounting software and ERP systems. • Good knowledge of accounting principles, internal controls, and financial reporting procedures. • Experience supporting internal and external audits. • Expert in MS Excel financial modelling. • Strong reconciliation and analytical skills. • High attention to detail and accuracy. • Good follow-up, coordination, and problem-solving skills. • Ability to manage multiple bank accounts and a high volume of tenant transactions. • Strong organizational skills and ability to meet strict deadlines. • Effective communication and coordination with internal departments and tenants. • Ability to identify discrepancies, investigate outstanding items, and ensure timely resolution. • High standards of integrity, accountability, and confidentiality.