Accounts Executive

• Accounts Receivable & Rent Collection: o Generate monthly rent invoices using the ERP system, ensuring accuracy of (unit size and applicable rent per sq. ft., annual escalations, service charge recoveries, utility recharges, etc. o Process post-dated cheques (PDCs) received from tenants, maintain cheque register, and deposit on due dates. o Monitor bank account for rent collections (cash transfers, cheque clearings) and reconcile receipts against tenant accounts daily. o Follow up on overdue rent payments (send reminders before due date, issue late payment penalty notices per lease terms, escalate to Finance Director for legal action for chronic defaulters). o Prepare daily and weekly accounts receivable aging reports, highlighting overdue > 30, 60, 90 days. • Accounts Payable & Vendor Payments: o Receive and verify supplier invoices for (mathematical accuracy, proper approval, matching with purchase orders and goods receipt notes. o Code invoices to correct general ledger accounts (e.g., repairs & maintenance, utilities, professional fees) per the chart of accounts. o Prepare payment runs for Finance Director’s review and approval. o Maintain vendor payment tracker and reconcile vendor statements quarterly. • Bank & Cash Management: o Prepare daily bank reconciliations for all subsidiary bank accounts (operations account, security deposit account, petty cash account). o Monitor cash balances and report any shortfalls or surplus to Finance Director. o Process petty cash reimbursements for site office expenses, ensuring receipts and approvals are attached. o Prepare security deposit ledger: track receipts, refunds, and forfeitures per lease agreements. • General Ledger & Journal Entries: o Prepare and post journal entries (JVs) for recurring transactions. o Monthly rent revenue recognition, depreciation on leasehold improvements, prepaid expenses amortization, accruals, reconcile sub-ledgers to general ledger monthly. o Assist Finance Director in month-end closing by preparing supporting schedules and account reconciliations. • VAT & Tax Support: o Prepare VAT reconciliations for input VAT (recoverable on expenses) and output VAT (chargeable on taxable lease income). o Assist Finance Director in preparing VAT return workings for submission to FTA (quarterly). o Maintain VAT invoice register ensuring all supplier invoices meet FTA requirements (valid TRN, proper formatting). o Support Finance Director during VAT audits or FTA inquiries by retrieving requested documents and schedules. o Assist in preparation of Corporate Tax schedules. • Financial Reporting, Compliance & Audit Support: o Assist in preparing the financial reports as per IFRS standards (income statement, balance sheet reconciliations, rent roll summary, etc.). o Prepare property-level P&L schedules for each warehouse/showroom asset. o Generate ad-hoc financial reports as requested by Finance Director. o Assist Finance Director in tracking budget vs. actual variances and preparing commentary for management review. o Maintain organized and auditable financial records (soft and hard copies). o Assist external auditors during interim and year-end audits by providing (Lease agreements samples, rent roll and bank confirmations, vendor invoices and payment proofs, fixed asset register with additions/disposals). • Perform other related duties as assigned. • Bachelor’s degree in accounting. • Minimum of 3 years of proven experience. • Relevant professional certifications (CA, ACCA, IFRS, or CMA). • Experience in the industrial & logistics real estate sector is preferred to ensure immediate understanding of client needs.