Executive Assistant To Founders /Office Manager

JCV Group is seeking an exceptional Executive Assistant to Founders / Office Manager to support its founders across a growing portfolio of business interests, including NUAI Spa & Wellness at The Dubai Mall. This is a senior, hands-on role requiring initiative, discretion, strong organisational skills and the ability to take ownership without constant supervision. Key Responsibilities Executive and Personal Support • Manage the founders' professional and personal diaries, appointments and travel. • Handle confidential correspondence, emails, calls and follow-ups. • Prepare meeting agendas, presentations, reports and briefing documents. • Anticipate requirements, prioritise matters and independently resolve issues. Office and Business Management • Coordinate daily office administration across multiple businesses. • Liaise with suppliers, consultants, contractors and business partners. • Maintain contracts, corporate records, renewals and payment trackers. • Monitor deadlines and ensure outstanding matters are completed. • Introduce systems and processes to improve efficiency. HR and Recruitment • Coordinate recruitment, interviews, onboarding and employee documentation. • Liaise with HR, payroll, visa and PRO providers. • Support staffing and operational preparations for NUAI. Projects and Operational Support • Coordinate projects and monitor deliverables, budgets and deadlines. • Research suppliers, obtain quotations and support procurement. • Identify operational issues and recommend practical solutions. • Provide concise, proactive progress updates to the founders. We are seeking someone who thinks ahead, takes initiative, maintains complete confidentiality and delivers results independently. • Minimum 5 years' experience as an Executive Assistant, Personal Assistant, Office Manager or equivalent. • Proven experience directly supporting founders, CEOs or senior executives. • UAE business experience strongly preferred. • Experience coordinating office operations, HR, recruitment and executive administration. • Exceptional spoken and written English. • Advanced skills in Microsoft Outlook, Excel, Word and PowerPoint. • Confident using modern digital and AI productivity tools. • Commercially aware, highly organised, discreet and resourceful. • Demonstrated ability to solve problems and complete work independently. • Excellent stakeholder management and interpersonal skills. • Comfortable handling business and selected personal administrative requirements. • Bachelor's degree preferred but not essential where relevant experience is strong. • UAE-based candidates with immediate or up to 30-day availability preferred. Applicants should provide an updated CV, current location, notice period, current salary and salary expectations. Shortlisted applicants will complete a practical executive-support assessment.