Executive Assistant & Business Operations

The Executive Assistant & Business Operations lead is the Founder & CEO's right hand. The role protects the CEO's time, runs the operating rhythm of the agency, and makes sure decisions turn into action across Creative, Studio, PR, Technology, Growth, Finance, and HR. This is not a diary-management role. You will own the CEO's calendar and correspondence, and you will also own the follow-through: tracking commitments, chasing owners, flagging risks early, and keeping leadership meetings, reports, and priorities on schedule. Half executive support, half business operations. You report directly to the Founder & CEO and work daily with department heads, the Finance Manager, HR, and external partners. The standard is simple: nothing the CEO commits to gets dropped. 4+ years as an Executive Assistant, Chief of Staff, Business Operations Coordinator, or similar, with at least 2 years supporting a founder, CEO, or C-level executive. Experience in an agency, media, consultancy, or fast-growing business is a strong advantage. Excellent written and spoken English. Professional business Arabic (written and spoken) is a strong advantage. Proven ability to run follow-ups and hold people accountable without direct authority. Strong command of Google Workspace and project management tools. ClickUp and HubSpot experience is an advantage. Comfortable with basic reporting: spreadsheets, dashboards, and simple financial tracking. Working knowledge of UAE business administration: licensing, visas, government portals, and vendor processes. Absolute discretion, sound judgment, and calm under pressure. Based in Dubai, with flexibility for occasional travel and extended hours when needed. UAE driving license is an advantage.