Executive Admin Officer

Executive Support: Provide comprehensive PA and administrative support to the Board of Directors and senior leadership. Calendar Management: Coordinate executive calendars, meetings, appointments, schedules and competing priorities. Travel Coordination: Arrange domestic and international travel, including flights, accommodation, airport transfers, itineraries and associated documentation. Travel Changes: Manage urgent and last-minute amendments to travel plans efficiently and accurately. Office Administration: Maintain and organise Family Office files, records, documents and administrative information across electronic and physical filing systems. Renewal Management: Monitor insurance policies, medical policies, memberships, registrations, renewals, expiry dates and other important documentation, ensuring timely follow-up and completion. Stakeholder Coordination: Liaise professionally with banks, insurers, advisors, service providers and other internal and external stakeholders as required. Management Support: Work closely with the Managing Director and Group CFO on scheduling, documentation, coordination, follow-ups and administrative assignments. Project Assistance: Support senior management with ad-hoc assignments, special projects and professional or personal administrative requirements connected with the Family Office. Confidential Handling: Manage sensitive correspondence, records, documents and private information with the highest standards of confidentiality, discretion and professionalism. Relevant Experience: Minimum 3 years' experience in an Executive PA, Executive Assistant, Senior Administrator, Office Administrator or similar administrative position. Family Office: Previous experience within a Family Office, Private Office or supporting senior executives or business owners would be advantageous. Organisation Skills: Strong ability to organise information, schedules, documentation and multiple simultaneous priorities with close attention to detail. Proactive Approach: Demonstrated ability to anticipate requirements, take ownership of assignments and follow tasks through from instruction to completion. Confidential Handling: High level of discretion, integrity and professionalism when working with confidential business and personal information. Communication Skills: Strong written and verbal communication skills with the confidence to coordinate effectively with senior executives and external stakeholders. Systems Proficiency: Strong working knowledge of Microsoft Office, Outlook, Excel, electronic filing systems and executive calendar management. Flexible Approach: Adaptable and dependable, with the ability to respond effectively to changing priorities and occasional last-minute requirements.