Document Controller

• Role: Document Controller • Location: Dubai • Timeline: Immediate start Our client is seeking a Document Controller to manage, organise, and maintain all project-related documents within their interior design department. This role ensures document accuracy, version control, and efficient distribution among stakeholders, facilitating smooth communication and workflow. Key Responsibilities Document Management • Maintain and update the document control system for all interior design projects. • Organize and store all documents, drawings, specifications, and correspondence in an accessible and secure manner. • Ensure document numbering, versioning, and revisions are accurately recorded and tracked. • Manage the filing and archiving of both physical and digital project records. Quality Assurance • Verify that all project documentation complies with company standards, industry best practices, and client requirements. • Perform periodic audits to ensure document accuracy and completeness. Distribution & Communication • Distribute design-related documents to team members, consultants, contractors, and clients as required. • Act as a point of contact for document queries and requests from stakeholders. • Ensure timely delivery of documents to meet project milestones. Support for the Design Team • Assist designers with document-related tasks, such as formatting, compiling, and submission preparation. • Coordinate with consultants and external teams to receive and issue design documentation. • Provide administrative support for design reviews, approvals, and coordination meetings. Technical Tools & Systems • Use document management software, such as Aconex, Procore , or similar tools, to streamline processes. • Regularly update and improve the document control workflow for efficiency. Skills • Strong organisational and multitasking skills. • Excellent attention to detail and accuracy. • Strong communication skills to liaise with internal teams and external stakeholders. • Ability to work under pressure and meet deadlines. • Familiarity with interior design terminology and processes is a plus. Work Environment • Office-based role with occasional site visits (if required). • Collaborative and dynamic team environment. • Bachelor's degree or diploma in Business Administration, Project Management, or related fields (preferred). • Proven experience in document control, preferably in the interior design or construction industry. • Familiarity with design documentation, such as CAD drawings, BOQs, specifications, and RFIs. • Proficiency in MS Office Suite and document management systems (e.g., Aconex, SharePoint).