Design Coordinator

• Coordinate and follow up on key project and design matters requiring CEO/CDO attention. • Maintain visibility of project milestones, design deliverables, approvals, priorities, and outstanding issues • Maintain consolidated action trackers for management instructions, decisions, commitments, and approvals through closure. • Collect and consolidate updates from responsible teams for management review and highlight overdue or critical matters requiring escalation. • Coordinate with Design Managers and design teams on submissions, revisions, approvals, material selections, and design priorities. • Coordinate with Project Directors, Project Managers, PMO, Technical, Procurement, • Commercial, and other relevant functions. • Track critical issues affecting design, approvals, procurement, execution, and client commitments. • Coordinate meetings involving the CEO/CDO, prepare agendas and supporting information, record minutes, and clearly track Action / Owner / Deadline. • Prepare concise weekly status reports covering key projects, design deliverables, pending decisions, and overdue actions. • Organize project and design documentation, presentations, drawings, correspondence, and records of key management decisions. • Coordinate relevant internal, client, consultant, and supplier meetings as required. • Bachelor’s degree in Architecture, Interior Design, Civil Engineering, Construction Management, or a closely related field – mandatory. • 4–10 years of relevant experience within interior fit-out, Design & Build, architecture, design consultancy, or construction. • Good understanding of project and design workflows, drawings, submissions, approvals, and project documentation. • Excellent coordination, organization, follow-up, and multitasking skills. • Strong ability to prepare professional reports, presentations, meeting minutes, and action trackers. • Excellent written and verbal communication skills in English. • Strong proficiency in Microsoft Office, particularly Excel and PowerPoint. • Professional, detail-oriented, proactive, and comfortable working directly with senior management. • Ability to coordinate across multiple functions while maintaining confidentiality and clear accountability.