Corporate Paralegal Officer

Title of the position: Corporate Paralegal Officer Reports to (which function): General Counsel Purpose of the job (sum up of the main mission in 2 or 3 lines): The Corporate Paralegal is responsible for helping with the planning, execution, completion, and maintenance of the Legal Department s projects, execution of documents, process improvements and update of a Contract Lifecycle Management (CLM) tool. Proficiency with technological tools is a must, as well as the ability to take a critical look at outputs. The Corporate Paralegal tracks project completion and operations issues and informs the General Counsel on the status of these projects/issues. This position is attached to the Legal Operations & Technology Unit, which is one of four units at the Global Legal Affairs Department. Main missions and responsibilities + expected results: _list around 5 main missions, explaining the accountabilities and main tasks + explaining the main result expected for each accountability_ Accountability 1: Corporate Governance Expected result: Supports the General Counsel and legal counsels in charge on administrative matters for corporate governance, domestic and foreign entity registrations and maintenance, and company resolutions. Handles routine corporate filings with government entities and external third parties. Supports the General Counsel and the legal counsels in charge on contract negotiations, entity management, litigation matters including external counsel management, records management, signature of documents with diplomacy and care. Accountability 2: Contract Lifecycle Management Expected result: Learn to use the CLM tool, act as one of the admins, participate in the regular update of the CLM tool, locate and archive physical copies of legal documents (contracts, resolutions, etc). Maintains and renews business licenses, review and edit legal documents and forms for accuracy. Prepare drafts and summaries of contracts for legal department, manage contract approval process. Accountability 3 : Process Improvement Expected result: Manages the Department s records management tools and processes. Establishes project success standards and manages towards those standards. Recommend areas where existing Legal Department and company tools, processes, and policies may require temporary or permanent improvement. Work closely with the General Counsel and Head of Legal Operations & Technology on tracking and documenting operational KPIs, strategic projects, and metrics. Accountability 4: Legal Triage Expected result: Assessment of the entering requests to legal department, assignment of a priority order and response time as per SLAs. Monitoring of management of these requests by the responsible legal counsel. Establishment of dashboards and reports to track fulfilment of KPI by legal counsels. Usage of matters management tools and/or AI agents developed by the department. Accountability 5: Compliance procedures Expected results : handle minutes of Compliance Committee in cooperation with the Compliance Lead and the General Counsel. 5+ years of experience as a corporate paralegal with a dimension in relation management of . Bachelor Degree in Legal Studies Preferred: some experience in a multinational group, handling corporate matters and registrations for subsididaries, as well as KYC requests. Languages: Fluent spoken and written English and French, knowledge of more languages would be an asset. Knowledge of Office common tools (Word, excel, powerpoint) and Contract Lifecycle Management tools (Legisway). Self-motivated, with strong organizational skills, at ease with IT tools, enjoys taking ownership, and seeks out ways to make processes more efficient. Must have strong oral and written communication skills, work well under pressure and challenging deadlines, and pay strong attention to detail. Ability and soft skills required to handle very high-level management executives. Rigorous in the production of written documents and verification of documents prior to signature by management. Familiar with compliance programs and their implementation at group level.