Assistant Administration Document Control Manager

About the Position: Wynn Al Marjan Island is currently seeking an Assistant Administration Document Control Manager to join the resort s Facilities & Engineering Administration team . The primary duties and responsibilities of this role are: • Supports technical office general administration, assist in proof reading, drafting, compilation and formatting reports, presentations, and briefing documents. • Administers the process of accounts payable, invoices and assists with financial forecasting. • Streamline day-to-day administrative and documentation procedures for the engineering and facilities department, optimizing workflows and efficiency. • Maintains registers for inspection scheduling, warrantee exploration, permits, calibrations certificates and statutory compliance documentation Civil Defense, EPDA, and OSHAD/DCD. • Management oversite of material resources acquisition, service contract commercial compliance SLAs and the procurement of technical supplies • Coordinate document submissions from vendors and contractors including RAMS, Permit to Work, service reports, and inspection certificates. • Manage the full document control lifecycle including creation, formatting, revision control, distribution, and secure archiving. • Maintain master registers for all F&E documents: policies, SOPs, risk assessments, drawings, O&M manuals, compliance records, and contractor submissions. • Ensure proper versioning, naming conventions, transmittal control, and approval workflows aligned with Wynn standards. • Track document reviews, outstanding revisions, and coordinate approvals with Directors and suppliers, contractors and service providers. • Support creation, formatting, and consistent branding of all department documents. • Digital Filing & Information Systems • Maintain structured digital filing systems across shared drives and document management platforms. • Ensure documents are indexed correctly for rapid retrieval. • Conduct periodic audits to ensure documents are current, compliant, and aligned with operational needs. About You: The ideal candidate for this position will have the following experience and qualifications: • High school diploma required; diploma or certification in document control, administration, or information management preferred. • Experience as a document controller or strong administrative management process, task coordination, planning ideally in engineering, construction, or facilities. • Proficiency in Microsoft Office Suite and Collaboration WEB Platforms (SharePoint). • Strong organizational skills with meticulous attention to detail. • Ability to manage multiple priorities while maintaining confidentiality.