Administrative Assistant

Language : Arabic, English Years of Experience : 2 Closing Date : 12 November 2026 Function Supports General Services processes by administering routine job, scheduling, appointments, booking tickets, preparing purchase orders, contractors follow up requisition and typing correspondences. Responsibilities • Handling General services calendar to schedule meetings and set reminders • Handling daily incoming / outgoing correspondence • Review all contracts and follow up on timely renewals • Making telephone calls whenever requested by General services manager; divert calls to relevant staff • Update contact list • Draft and prepare business correspondence • File documents and ensure confidentiality of documents • Prepare purchase requisitions, gate passes, inquiries and follow up quotations for various general services works • Coordinate with concerned departments, whenever necessary on various requirements e.g.: payments, budgets, HR and staff issues, contractor details, maintenance related issues • Follow-up with contractors and monthly service reports • Updating records for contractor payments, purchase orders , purchase requisitions , quotations received • Create and maintain General services department staff documents, evaluations and other information and all executive secretarial duties • Perform any other duties as assigned by the General services manager Required Skills and Expertise: • 5 years minimum of similar experience • Full trust and confidentiality • Accuracy in the order of scheduled appointments and meetings • Precision in arranging and coordinating incoming and outgoing • Knowledge of all the offers and prices of companies • Precision in updating records for contractor payments, purchase orders, purchase requisitions, quotations received • Accuracy in arranging files and official papers • Accuracy in drafting and writing business correspondence. • Bilingual and fluent in both languages (Speaking/Writing) Other Comments: Education University Degree / Diploma