Admin Officer

• Manage company offices, properties, staff accommodation, and facilities, including inspections, site visits, property assessments, room allocation, occupancy, and handovers. • Inspect rooms, facilities, cleanliness, maintenance, utilities, safety, and overall property conditions. • Visit and evaluate new properties for employee accommodation based on company requirements. • Coordinate move-in, move-out, room transfers, and property handovers. • Maintain accurate property records, accommodation lists, inspection reports, contracts, and related documentation. • Follow up on maintenance issues and ensure timely completion of repairs and corrective actions. • Handle employee accommodation concerns and coordinate appropriate solutions. • Prepare property visit, inspection, accommodation, and status reports for management. • Monitor property and accommodation conditions to ensure compliance with company standards and operational requirements. • Coordinate office maintenance, supplies, equipment, inventory, and facility requirements. • Liaise with landlords, contractors, suppliers, service providers, and facility management companies. • Coordinate with government authorities for Civil Defence, permits, licenses, inspections, tenancy and compliance requirements. • Assist with legal, tenancy, contract, and other administrative documentation. • Coordinate company transport, vehicles, drivers, registration, insurance, servicing, and maintenance. • Source materials, equipment, supplies, and services; obtain quotations and coordinate purchases and deliveries. • Monitor suppliers, contractors, service quality, costs, and completion of work. • Maintain contracts, property, accommodation, supplier, vehicle, permit, certificate, and other administrative records. • Prepare reports, checklists, correspondence, and inspection records. • Coordinate with HR, Finance, Operations, Procurement, and other departments. • Handle administrative requests, follow up on issues, and ensure timely resolution. • Perform other administrative duties and tasks assigned by management. • Arabic is preferred • Valid UAE driving license is an advantage • Proficiency in Microsoft Office, particularly Word, Excel, and Outlook • Good written and spoken English • Practical experience in property visits, accommodation inspections, maintenance coordination, and site assessments