Admin cum Accounts Assistant

• Accounts Receivable & Payment Collection • Contact customers by phone and email to follow up on outstanding invoices and overdue payments. • Prepare and send Statements of Account (SOA), maintain customer ledgers, and track payment commitments. • Monitor outstanding receivables and coordinate with customers and internal departments to resolve payment discrepancies. • Maintain accurate records of collections, pending payments, and customer account balances. • Invoice Processing & Bookkeeping • Record customer and supplier invoices accurately in the accounting system or ERP. • Process Goods Received Notes (GRNs) and verify supplier invoices against purchase orders, delivery notes, and received quantities. • Assist with supplier account reconciliation, invoice verification, and maintenance of financial records. • Ensure proper filing of invoices, GRNs, credit notes, and supporting documents. • JAFZA / PCFC Gate Pass Coordination • Prepare, submit, and track gate pass applications through the relevant JAFZA/PCFC portals. • Coordinate entry permits for logistics vehicles, material deliveries, goods collection, contractors, and personnel. • Verify supporting documents, follow up on pending approvals, and maintain records of approved gate passes. • Coordinate with transporters, drivers, suppliers, warehouse staff, and security teams to ensure smooth logistics operations. • Office Administration • Manage daily office administration and ensure the main office remains organized and professional. • Monitor and arrange office stationery, pantry supplies, and administrative consumables. • Handle incoming telephone calls, visitor coordination, and professional email correspondence using Microsoft Outlook. • Maintain systematic physical and digital filing systems for accounting, logistics, and administrative documents. • Reporting & Data Management • Maintain Excel trackers for customer outstanding balances, payment follow-ups, invoices, GRNs, and gate pass applications. • Prepare periodic reports on pending collections, overdue invoices, and administrative activities. • Ensure accuracy, confidentiality, and timely updating of all records. • Coordinate with accounts, sales, procurement, warehouse, logistics, and management teams as required. • Education: Bachelor's Degree in Accounting or Finance is mandatory. • Experience: 1–2 years of relevant UAE work experience in accounts assistance, bookkeeping, office administration, or a similar role. • Portal Experience: Practical, hands-on experience with JAFZA and PCFC portals, particularly gate pass applications and logistics documentation, is strongly preferred. • Accounting Knowledge: Good understanding of accounts receivable, accounts payable, invoice booking, customer and supplier ledgers, GRN processing, and account reconciliation. • Payment Collection: Ability to communicate confidently with customers by phone and email to follow up on overdue payments and maintain professional customer relationships. • Computer Skills: Good working knowledge of Microsoft Excel, Microsoft Outlook, and Microsoft Word. Ability to maintain accurate spreadsheets, reports, and digital records. • Accounting Software: Familiarity with accounting software or ERP systems is an advantage. • VAT Knowledge: Basic understanding of UAE VAT invoice requirements and financial documentation is preferred. • Industry Experience: Candidates with experience in manufacturing, trading, logistics, or industrial companies will be preferred. • Communication: Good English communication skills, both written and verbal, with the ability to communicate professionally with customers, suppliers, and internal teams. • Personal Attributes: Organized, detail-oriented, reliable, proactive, and capable of managing multiple accounting and administrative tasks simultaneously. • Work Location: Must be willing to work full-time at Dubai Investment Park (DIP) Phase II, Dubai, UAE. • Salary: AED 2,000–3,500 per month, depending on skills and experience. Preference will be given to candidates with practical UAE accounting experience, strong customer payment follow-up skills, and hands-on knowledge of JAFZA/PCFC portal operations.