VIE - Regional Visual Merchandising Finance & Operations Coordinator

1. Budget Management & Financial Monitoring • Support the preparation, consolidation and monitoring of the regional Visual Merchandising budget across all Middle East markets. • Maintain and regularly update budget tracking files, ensuring accurate visibility of expenses, commitments and remaining budgets. • Monitor actual spending versus allocated budgets and identify potential discrepancies. • Support budget forecasting, revisions and reallocation exercises throughout the year. • Assist in the preparation of financial reports and budget presentations for regional management and headquarters. • Coordinate with Finance teams to ensure accurate budget allocation and expense tracking. 2. Supplier Management & Creation • Coordinate the onboarding and creation of new suppliers in the company's internal systems. • Collect and verify all necessary supplier documentation in coordination with Procurement and Finance. • Follow up on supplier registration, validation and activation processes. • Maintain an accurate and updated supplier database. • Act as a key point of contact for suppliers regarding administrative and financial matters. 3. Purchasing & Invoice Management • Coordinate purchase requisitions and purchase order creation, ensuring compliance with internal procedures. • Follow up on purchase order approvals and processing with the relevant departments. • Monitor supplier invoices and coordinate with Finance to ensure timely processing and payment. • Track outstanding invoices, pending payments and purchase order commitments. • Investigate and resolve discrepancies between quotations, purchase orders and invoices. • Maintain accurate records of purchasing activities and supporting documentation. 4. Financial Reporting & Process Coordination • Prepare and maintain financial dashboards, Excel trackers and reporting tools. • Support monthly and quarterly budget reviews and expenditure analysis. • Coordinate with internal Finance, Accounting and Procurement teams to ensure smooth administrative processes. • Assist with expense allocation across different markets, boutiques and projects. • Support year-end financial closing activities, including outstanding commitments and invoice follow-up. • Identify opportunities 5. Regional Administrative Support • Provide day-to-day financial and administrative support to the Regional Visual Merchandising team. • Consolidate financial information from different markets and stakeholders. • Ensure proper documentation, filing and follow-up of department expenses. • Support the Regional Visual Merchandising Manager in budget-related analysis, planning and reporting. Education & Experience • Master's degree in finance, Business Administration, Management, Accounting or a related field. • Previous internship or initial professional experience in finance, controlling, procurement or business operations is preferred. • Previous exposure to a luxury, retail or international environment would be an advantage. Skills & Competencies • Excellent analytical and organizational skills. • Strong proficiency in Microsoft Excel, including financial tracking, reporting and data analysis. • Strong attention to detail, accuracy and financial rigor. • Ability to manage multiple priorities and follow up independently. • Proactive, reliable and solution-oriented. • Strong communication and interpersonal skills. • Comfortable working with multiple stakeholders in an international environment. • Knowledge of ERP systems and financial management tools is an advantage. • Fluent English is essential; French is an advantage.