PROCUREMENT COORDINATOR (MANDATORY: F&B EXPERIENCE)

• Manage day-to-day local purchasing of food products, dietary supplements, and fresh produce in accordance with company requirements. • Identify and evaluate suppliers, obtain quotations, compare prices, and negotiate the best commercial terms to ensure cost-effective procurement. • Prepare, process, and monitor purchase orders, ensuring accuracy, timely confirmation, and delivery of goods. • Maintain strong relationships with local suppliers, distributors, and manufacturers to ensure product availability and reliable service. • Coordinate with suppliers to verify product specifications, quality standards, shelf life, expiry dates, and delivery schedules. • Ensure compliance with applicable UAE import and export regulations, customs procedures, and food product documentation requirements. • Review and coordinate procurement and shipment documents, including commercial invoices, packing lists, certificates of origin, health certificates, and other relevant regulatory documents, as applicable. • Coordinate with logistics, warehouse, and internal departments to ensure timely receipt and availability of purchased products. • Monitor stock levels, market prices, supplier lead times, and product availability to support purchasing decisions and avoid shortages or excess inventory. • Follow up on delayed deliveries, product discrepancies, damaged goods, shortages, and supplier claims, ensuring timely resolution. • Maintain accurate purchasing records, supplier databases, price lists, and procurement documentation. • Prepare and update procurement reports, price comparisons, cost analyses, and purchasing trackers using Microsoft Excel. • Analyze supplier quotations and market trends to identify cost-saving opportunities and improve procurement efficiency. • Ensure all purchasing activities comply with company policies, approved budgets, and established procurement procedures. • Provide regular updates to management regarding purchase orders, supplier performance, pending deliveries, and procurement-related issues. • Bachelor’s degree in Business Administration, Supply Chain Management, Procurement, or a related field is preferred. • Minimum 5–6 years of experience in buying or procurement, particularly in local purchasing of food products, dietary supplements, and fresh produce. • Strong knowledge of supplier sourcing, price comparison, cost negotiation, and purchase order management. • Proficiency in Microsoft Excel is mandatory, including formulas, VLOOKUP/XLOOKUP, PivotTables, and data reporting. • Excellent communication, negotiation, and interpersonal skills. • Knowledge of food safety requirements, product shelf life, expiry dates, and handling of perishable goods.