The primary purpose of this position is to be responsible to coordinate with the operations team, clients and accounts department on a daily basis with the objective of ensuring that the client invoices are raised and dispatched in a timely manner for the completed jobs.
• Generate unbilled report from CW1 and prepare operator wise WIP Report.
• Following up with the operations team on a daily basis for the Job files based on JRRD.
• Reconciling client accounts and ensuring that all the charges are entered in the system as per agreed Contract/PO/Approved Quotation.
• Properly allocate the Projects/Customers to billing team for Invoicing.
• Maintain the Contract/PO’s for the projects or customer and ensure it’s valid for billing, otherwise coordinate with respective manager to renew before the billing.
• Ensure that billing team is maintaining Invoice Tracker for Projects/Customers.
• Ensure billing team is using the correct charges code for Invoicing (Disbursement and P&L Charge codes).
• Ensure all the costs are either accrued or posted in the jobs before raising final invoices.
• Ensure Job dept. and Line dept. are same while billing.
• Ensure to comply with the Speed of Invoicing KPI as per global standard - 7 days from the date of departure/arrival of the shipments.
• Ensure to get the HOD approval if the jobs are in loss (No tolerance on loss amount).
• Ensure to get the Manager or HOD approval for credit notes.
• Ensure to submit the invoices to customer on time (same day or maximum next day) via Customer Portal, Email, Courier or Messenger.
• Coordinate with Accounts Receivable team for any payment issues.
• Visit Customer office to resolve any billing disputes.
• Prepare Monthly Invoice and Credit Note Report and submit to manager for review.
Qualifications & Characteristics:
Education – Bachelor Degree in Accounting of Finance
Work Experience – At least 3 years experience in accounting in similar capacity.
Specific Skills –
• Good Communications Skills
• Financial Acumen
• Experience in a computerized accounting environment
• Result Oriented
• Revenue Assurance & Billing Control
• Financial Acumen and Accounting Knowledge
• Invoice Verification and Reconciliation
• Accounts Receivable Coordination
• Revenue Recognition and Cost Control
• Data Analysis and Reporting
• Contract and Purchase Order Compliance
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Client of Blue Hat HR Services LLC · Dubai - United Arab Emirates
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