Supply Chain & Import Specialist

• Manage and monitor the supply chain process from purchase requisition through final delivery and receipt of goods. • Handle and follow up on international import operations from overseas suppliers. • Communicate and coordinate directly with international suppliers regarding quotations, purchase orders, delivery schedules, and commercial terms. • Negotiate with suppliers regarding prices, quantities, payment terms, lead times, and delivery schedules. • Prepare and follow up on Purchase Orders (POs) and ensure compliance with approved specifications and quantities. • Coordinate international shipments with shipping companies and freight forwarders . • Monitor sea, air, and land shipments according to the nature of each shipment. • Review and follow up on import and shipping documents, including: • Commercial Invoice • Packing List • Bill of Lading (B/L) • Certificate of Origin • Shipping Documents • Customs Documents • Coordinate with customs clearance agents and follow up on customs clearance procedures. • Track shipments from the country of origin until delivery to the company’s warehouse. • Monitor shipping schedules, expected arrival dates, and resolve delays or issues during the import process. • Monitor import and shipping costs and ensure proper documentation and follow-up. • Coordinate with internal departments including Procurement, Finance, Warehouse, Sales, and Operations . • Monitor inventory levels and coordinate replenishment requirements with the relevant departments. • Prepare regular reports on purchase orders, shipments, imports, and supply chain activities. • Monitor supplier performance in terms of quality, pricing, delivery schedules, and compliance with agreed terms. • Identify and evaluate new local and international suppliers when required. • Maintain an updated database of suppliers, prices, purchase orders, and shipments. • Analyze supply and import costs and contribute to cost reduction and supply chain efficiency. • Ensure that all required documents for each import shipment are complete, accurate, and properly archived. Bachelor’s degree in one of the following fields or a related discipline: • Supply Chain Management • Logistics & Supply Chain • Business Administration • Logistics Management • International Business • Procurement • Or any other relevant business-related field. Professional Experience: • Minimum 4 years of actual hands-on experience in Supply Chain, Logistics, Procurement, and/or Import. • Direct and practical experience in international import operations is mandatory. • The candidate must have hands-on experience in managing and following up on import shipments, international shipping, and customs clearance. • Candidates with experience dealing directly with international suppliers, freight forwarders, and customs clearance agents are preferred. • Experience in trading, distribution, sourcing, or import companies is highly preferred. Professional Certifications: Professional certifications in Supply Chain, Procurement, and Logistics are considered an advantage, such as: • CSCP – Certified Supply Chain Professional • CPSM – Certified Professional in Supply Management • CIPS – Chartered Institute of Procurement & Supply • CLTD – Certified in Logistics, Transportation and Distribution • Certifications in Procurement / Logistics / Import & Export • Any other recognized professional certification relevant to the position. Professional certifications are not mandatory but will be considered an added advantage. Required Skills: • Strong knowledge of Supply Chain Management principles and practices. • Good practical knowledge of Import & Export operations . • Practical understanding of international shipping and customs clearance procedures. • Ability to read, understand, and verify shipping and import documentation. • Strong negotiation and supplier management skills. • Excellent follow-up, organization, and coordination skills. • Ability to manage and monitor multiple purchase orders and shipments simultaneously. • Strong problem-solving skills, particularly regarding supply, shipping, and delivery issues. • Excellent knowledge of Microsoft Excel for reporting, tracking, and data analysis. • Experience with ERP / Supply Chain Management Systems is preferred. • Good command of English , both written and spoken, with the ability to communicate professionally with international suppliers. • Ability to prepare reports and analyze procurement, supply, and import data. Ideal Candidate: We are looking for a professional with genuine, hands-on experience in Supply Chain and International Import Operations , not merely theoretical knowledge or training experience. The candidate should have direct experience managing or following up on processes such as: Supplier → Purchase Order → Import → Shipping → Customs Clearance → Warehouse and should be capable of following the process from the initial purchase order through international shipping, customs clearance, and final delivery of the goods.