Secretary

Job Purpose • Provide complete secretarial/clerical service including time management, staff supervision, correspondence, and clerical responsibilities for the department. Job Context & Major Challenge(s) • Observe and apply strict levels of confidentiality, decorum and discretion to all matters related to performance and administration of personal affairs. • Working for senior management and periodically dealing with short deadlines and under time pressure to meet deliverables for customers and stakeholders. Key Job Accountabilities • Act as first point of contact for both internal and external visitors wishing to contact the line manager. • Provide complete correspondence service for the line manager, routing correspondence as necessary and typing/drafting replies where appropriate. • Organise and retrieve data from SAP, Access, appropriate data files and update records accordingly in SAP and/or other corporate systems. • Provide a time management diary service and ensure department manager is fully prepared for scheduled meetings. • Identify and deal with problems and issues that arise on behalf of line manager to ensure the smooth running of the department. • Prepare memos/communication, including workflows and any other documentation as directed by Line Manager. • Maintain records/files, replenish stationery, and arrange servicing of office equipment. • Support travel arrangements in a time-effective way, including arranging complex itineraries/venues, ensuring most effective use of manager s time. • Secretarial Diploma. Knowledge and/or Experience • 4 years of experience with a recognised organisation. • Good command of written and spoken English. • Advanced keyboard and Computer Skills. • Ability to prepare good standard reports in the English Language.