Sales Secretary

Job Responsibilities: Administrative Support: • Provide administrative and clerical support to the sales team, ensuring smooth day-to-day operations. • Maintain and update sales records, contracts, and client databases. • Prepare sales reports, presentations, and proposals as required. Customer Coordination: • Act as a point of contact for clients, handling inquiries and providing necessary information. • Coordinate meetings, calls, and follow-ups with clients on behalf of the sales team. • Assist in drafting and responding to client correspondence. Sales Documentation & Processing: • Prepare and process quotations, purchase orders, invoices, and other sales-related documents. • Ensure all sales documents are accurate and compliant with company policies. • Track pending orders and follow up with relevant departments for timely execution. Communication & Scheduling: • Schedule and coordinate sales meetings, conferences, and team discussions. • Manage the sales team’s calendar and appointments. • Communicate important updates and reminders to the sales team. Market Research & Support: • Assist in conducting market research and gathering competitor insights. • Help in preparing promotional materials and supporting marketing campaigns. • Maintain records of customer feedback and sales trends for future planning. General Office Support: • Maintain an organized filing system for sales documents and reports. • Handle travel arrangements and itinerary planning for sales personnel if required. • Perform other administrative tasks assigned by the sales manager. Job Types: Full-time, Permanent Work Location: In person Desired Candidate Profile – Sales Secretary (Female) • Gender: Female • Experience: 2–3 years of experience in sales coordination, secretarial, or administrative roles, preferably in the construction, machinery rental, or trading industry. • Education: Bachelor's degree or diploma in Business Administration, Office Management, or a related field. • Communication Skills: Excellent verbal and written communication skills in English. Knowledge of Hindi or Arabic is an added advantage. • Technical Skills: Proficiency in MS Office (Excel, Word, Outlook) and general office documentation. • Administrative Skills: Ability to manage schedules, prepare quotations, invoices, sales reports, and maintain proper records. • Coordination Skills: Strong ability to coordinate with clients, sales teams, and internal departments. • Personal Attributes: Well-presented, organized, proactive, detail-oriented, and capable of multitasking. • Location: Candidates currently residing in the UAE are preferred. • Availability: Candidates who can join immediately or within a short notice period are preferred. Key Requirement: A professional and confident female candidate with strong communication, coordination, and organizational skills who can efficiently support the sales team and manage daily secretarial responsibilities.