Regulatory Affairs Specialist

The Regulatory Affairs Specialist - Qatar supports the company license-to-operate, local regulatory compliance, government relations, employee mobility, customer continuity and day-to-day business requirements in Qatar. The position provides local execution for authority submissions, license and registration renewals, corporate-record updates, immigration-related coordination and regulatory follow-up. The incumbent maintains accurate records, coordinates effectively with internal and external stakeholders, and escalates risks or delays that could affect compliance, operations, projects or customers. PRINCIPAL ACCOUNTABILITIES • Manage and coordinate local regulatory and government-authority interfaces relevant to Company's Qatar activities, including follow-up with the Ministry of Commerce and Industry, Ministry of Interior, Ministry of Labour, Municipality, Chamber of Commerce and other applicable authorities. • Lead and coordinate shutdown-related activities, liaising effectively with all relevant internal and external stakeholders to ensure smooth execution and timely completion. • Maintain a complete regulatory calendar and coordinate timely renewal of the Commercial Registration, municipality licenses, establishment records, permits and other registrations required for the Qatar branch. • Prepare, review and follow up government submissions and supporting documentation, ensuring information is accurate, complete and aligned with internal approvals. • Responsible for managing and maintaining all local government portals, ensuring timely submissions, renewals, updates, and compliance with regulatory requirements. • Coordinate updates to corporate and branch records, including address, registration, authorized representative or signatory, and other company changes requiring local filing. • Provide local representation and authorized-signatory support when formally appointed and authorized by the company, in accordance with internal governance and applicable Qatar requirements. • Coordinate immigration and employee-mobility requirements, including QIDs, visas, work permits and employee transfers, in partnership with HR, approved PROs or service providers, and relevant authorities. • Support the timely mobilization of engineers, specialists and other personnel required for customer and project activities by identifying and progressing applicable regulatory requirements. • Coordinate approved PRO and external regulatory service providers, monitor open actions and confirm that required documents and authority follow-ups are completed. • Maintain structured and auditable records of licenses, permits, contracts, government approvals, lease documentation, regulatory correspondence and submission evidence. • Support customs, trade and compliance initiatives relevant to Qatar, including local or GCC Authorized Economic Operator activities and related documentation when assigned. • Monitor regulatory developments, authority requests, pending renewals and potential business impacts; communicate status and escalate risks, delays or decisions required. • Partner with Operations, Supply Chain, HR, Legal, Finance, Procurement, EHS, project teams and customer-facing teams to resolve regulatory dependencies and maintain clear ownership. • Support business-continuity arrangements through disciplined document control, handover procedures and backup coverage for critical local regulatory activities. • Perform other related Regulatory Affairs and Licensing duties assigned in support of Qatar business requirements. • Responsible for handling the local project documentation, execution with the Management coordination. • Handle and coordinate invoices related to the Qatar branch, ensuring timely and accurate processing. • Manage local purchasing activities in coordination with the Company's Procurement team to support Qatar branch requirements Key Interfaces · Qatar ministries, municipalities, chambers and other applicable government authorities · Regional Regulatory Affairs & Licensing team · Operations, Supply Chain, HR, Legal, Finance, Procurement, EHS, project and customer-facing teams · Approved PROs, regulatory agents and external service providers · Local customers and business partners where regulatory coordination is required Education • Bachelor’s degree in Business Administration, Law, Public Administration, Supply Chain, International Business or a related discipline. Experience • 3-5 years of experience in Qatar MNE. • Experience in regulatory affairs, government relations, company administration, licensing, immigration or PRO activities, or a comparable business-support role. • Working knowledge of Qatar government and regulatory processes affecting foreign branches or multinational companies. • Experience coordinating license renewals, government submissions and regulatory documentation across internal functions and external stakeholders. • Proficiency in Microsoft Office applications and electronic document management. • Practical experience using SAP to support day-to-day business, purchasing, invoicing, or administrative processes is preferred • Professional written and spoken English. Arabic language capability is a must. Skills & Competencies • Strong ownership, accountability and follow-through • Excellent attention to detail and documentation discipline • Planning and prioritization across multiple deadlines and renewals • Professional stakeholder management and government relations • Sound judgment, confidentiality and timely escalation • Clear written and verbal communication • Customer-focused, collaborative and solutions-oriented approach • Ability to work independently while maintaining alignment with regional governance KEY PERFORMANCE INDICATORS (KPIs) • Required registrations, licenses and permits are maintained and renewal actions are progressed without avoidable disruption. • Government submissions and corporate-record changes are accurate, complete and followed through in a timely manner. • Employee-mobility and customer or project regulatory requirements are coordinated effectively. • Regulatory records are current, organized and available for audit or management review. • Risks, delays and authority issues are identified early and escalated with clear status, impact and required action. ADDITIONAL REQUIREMENTS • The incumbent must perform all responsibilities in compliance with the company's policies, procedures, safety requirements, ethical standards, and applicable Qatar regulations. • The position requires effective interaction with government authorities, customers, PROs, internal and external stakeholders, as well as flexibility to manage urgent regulatory and business-continuity requirements. • A high level of confidentiality, accuracy, professional judgment, and document-control discipline is required. • Additional responsibilities may be assigned based on evolving regulatory and business needs.