Receptionist

- Assist visitors by greeting, welcoming, directing and announcing them appropriately. - Answer, screen and forward any incoming telephone calls while providing basic information when needed. - Maintain register of distribution of all external and internal mail/deliveries/couriers. - Coordinates with the drivers/office boy in the collection of letters from post office and documents to the insurance companies. - Receiving letters, documents, faxes and arrange the same for distribution or handed over to the respective department/person. - Maintain security by following procedures and controlling access (monitor visitors logbook, act as a gate-keeper whilst ensuring only designated visitors are allowed to the premises) - Update appointment calendars and schedule meetings/appointments. - Source suppliers when needed. - Perform other clerical receptionist duties such as filing, photocopying, collating, faxing etc. - Direct office helpers to ensure the health and safely of the employees under the same floor. - Replacing administration staff during their vacations; Job rotation Other duties and cross-functional projects as may be assigned