Purchasing Manager

SO/ is a coveted collection of hotels, rooted in the world of fashion. Making its stylish debut on the global hotel scene in 2011, SO/ continues to command attention with its avant-garde design and creative approach to the world of luxury. Job Description We are seeking an experienced, commercially driven, and highly organized Purchasing Manager to join our team at SO/ Uptown Dubai. The successful candidate will oversee all purchasing and procurement activities, ensuring timely sourcing of quality goods and services while maintaining cost efficiency, compliance, and brand standards. As a key member of the pre-opening team, the Purchasing Manager will support procurement planning, supplier management, budget control, and operational readiness. Key Responsibilities Purchasing & Procurement • Manage all purchasing activities in line with company standards, policies, and approved budgets. • Source and negotiate competitive pricing, payment terms, and contracts with suppliers. • Oversee purchase requisitions, quotations, purchase orders, and timely deliveries. • Identify cost-saving opportunities without compromising quality or service standards. • Coordinate FF&E, OS&E, and operational purchasing requirements within approved budgets. • Maintain procurement trackers, monitor critical deliveries, and ensure readiness for opening. • Identify procurement risks and implement contingency plans. Supplier & Contract Management • Evaluate, select, and manage suppliers based on quality, cost, reliability, and sustainability. • Maintain supplier contracts, records, and performance evaluations. • Ensure supplier due diligence, including trade licenses, VAT documentation, and banking verification. • Promote competitive local sourcing and responsible procurement practices. Cost Control & Inventory • Monitor purchasing expenditures and commitments against approved budgets. • Prepare procurement forecasts, cost comparisons, and expenditure reports. • Coordinate with Receiving, Stores, and operational departments to ensure quality, availability, and inventory efficiency. • Resolve delivery discrepancies, outstanding orders, and supplier-related issues. Systems, Compliance & Reporting • Implement and manage FutureLog purchasing workflows, supplier records, and approval processes. • Ensure compliance with UAE regulations, company procurement policies, authorization limits, and audit requirements. • Maintain accurate purchasing documentation and complete audit trails. • Provide regular procurement and budget reports to the Director of Finance. • Support internal and external audits and coordinate invoice reconciliation with Finance. Sustainability • Promote ethical sourcing, sustainable products, and environmentally responsible suppliers. • Identify opportunities to reduce waste and improve procurement efficiency. • Bachelor's degree in Procurement, Supply Chain Management, Business Administration, or a related field. • Minimum 5 years of procurement experience, preferably in luxury hospitality. • Strong negotiation, supplier management, and cost-control skills. • Knowledge of FutureLog or similar procurement systems. • Familiarity with UAE regulations and procurement standards. • Excellent communication, analytical, and organizational skills. • CIPS or equivalent certification is an advantage.