Purchasing Manager

*Job Summary* Basiqat by Mantis is seeking an experienced, commercially driven, and highly organized Purchasing Manager to join our pre-opening team. The successful candidate will be responsible for overseeing all purchasing and procurement activities, ensuring the timely acquisition of high-quality goods, materials, equipment, and services while maintaining cost efficiency, regulatory compliance, and brand standards. As a key member of the pre-opening team, the Purchasing Manager will play a critical role in establishing procurement procedures, developing supplier relationships, managing purchasing budgets, and coordinating the acquisition of operational supplies and equipment required for the successful opening of the resort. *Key Responsibilities* *Purchasing & Procurement Management* - Plan, organize, and oversee all purchasing activities in accordance with company policies, approved budgets, and Accor procurement standards. - Manage the procurement of goods, materials, equipment, and services required by all operational departments. - Ensure timely sourcing and delivery of products that meet the resort's quality, sustainability, and operational requirements. - Review purchase requisitions, obtain competitive quotations, and prepare purchase orders in accordance with approval procedures. - Negotiate pricing, payment terms, delivery schedules, and contractual conditions with suppliers. - Monitor procurement expenditures and identify opportunities for cost optimization without compromising quality. - Ensure transparency, fairness, and ethical practices throughout the procurement process. *Pre-Opening Procurement & Operational Readiness* - Develop and implement the resort's pre-opening procurement plan in coordination with the Director of Finance and department heads. - Coordinate the sourcing and purchasing of furniture, fixtures, and equipment (FF&E), operating supplies and equipment (OS&E), and other pre-opening requirements within the approved scope and budgets. - Establish a reliable network of local and international suppliers to support the resort's operational needs. - Coordinate with department heads to identify purchasing requirements, specifications, quantities, and delivery timelines. - Monitor procurement schedules and ensure critical items are delivered in line with the pre-opening timeline. - Support the setup of purchasing systems, vendor databases, approval workflows, and procurement documentation. - Coordinate with Finance, Engineering, Housekeeping, Food & Beverage, IT, and other departments to ensure procurement readiness. - Identify potential supply chain risks and implement appropriate contingency plans. -Maintain an FF&E and OS&E procurement tracker, monitor critical delivery timelines, and coordinate with department heads to ensure operational readiness before opening. *Supplier & Contract Management* - Identify, evaluate, and select suppliers based on quality, pricing, reliability, sustainability, and service standards. - Develop and maintain strong professional relationships with approved suppliers and service providers. - Conduct supplier performance evaluations and monitor compliance with agreed contractual terms. - Maintain updated supplier records, contracts, quotations, and purchasing documentation. - Coordinate with relevant departments to resolve supplier-related issues, delivery discrepancies, and quality concerns. - Ensure compliance with approved supplier selection and purchasing procedures. - Ensure compliance with Accor procurement policies, approved authorization limits, and segregation of duties, maintaining transparency and complete audit trails. *Cost Control & Budget Management* - Work closely with the Director of Finance and Cost Control team to monitor purchasing expenditures against approved budgets. - Conduct market surveys, price comparisons, and cost analyses to identify procurement efficiencies. - Support departmental budget planning by providing accurate purchasing forecasts and market pricing information. - Monitor purchasing trends and recommend cost-saving initiatives. - Ensure appropriate documentation and approvals are maintained for all purchasing transactions. - Support inventory optimization by coordinating purchasing quantities with operational requirements and stock levels. *Inventory, Receiving & Quality Coordination* - Coordinate with Receiving, Stores, and relevant departments to ensure purchased goods meet approved specifications. - Monitor delivery schedules and follow up on delayed or outstanding purchase orders. - Support the implementation of effective inventory control and stock replenishment procedures. - Ensure appropriate documentation is maintained for goods received, returns, and supplier discrepancies. - Collaborate with operational departments to maintain consistent product quality and availability. *Sustainability & Responsible Procurement* - Support the resort's sustainability objectives through responsible sourcing and procurement practices. - Prioritize environmentally responsible products, sustainable materials, and suitable local suppliers whenever commercially and operationally feasible. - Promote ethical sourcing and compliance with applicable environmental and regulatory requirements. - Identify opportunities to reduce packaging waste, unnecessary transportation, and procurement-related environmental impact. - Support the resort's commitment to responsible luxury hospitality. *Compliance, Reporting & Administration* - Ensure compliance with applicable Saudi Arabian regulations, internal purchasing policies, and Accor procurement requirements. - Maintain accurate purchasing records, supplier agreements, purchase orders, and related documentation. - Prepare regular procurement reports covering expenditure, outstanding orders, supplier performance, and purchasing activities. - Support internal and external audits by maintaining complete and accurate procurement records. - Collaborate with Finance to resolve invoice discrepancies and facilitate timely supplier payments. - Perform additional purchasing and procurement duties as assigned by the Director of Finance. *Education & Experience* - Bachelor's degree in Supply Chain Management, Procurement, Business Administration, Finance, Hospitality Management, or a related field. - Minimum 3 5 years of relevant experience in purchasing or procurement, including supervisory or managerial responsibilities. - Previous experience in luxury hotels, resorts, or internationally recognized hospitality brands is highly desirable. - Previous hotel or resort pre-opening experience is a strong advantage. - Strong understanding of hospitality purchasing operations, supplier management, and procurement procedures. - Demonstrated experience in sourcing FF&E, OS&E, and operational supplies. - Good knowledge of the Saudi Arabian supplier market, procurement practices, and applicable regulations. - Experience in purchasing systems, ERP platforms, and inventory management software. - Professional procurement certifications such as CIPS or equivalent are an advantage. *Skills & Competencies* - Excellent negotiation, supplier management, and commercial skills. - Strong financial awareness, cost analysis, and budget management capabilities. - Excellent organizational, planning, and time-management skills. - Strong analytical thinking and problem-solving abilities. - High attention to detail and commitment to accuracy. - Excellent communication and interpersonal skills. - Good command of English; Arabic proficiency is highly desirable. - Proficiency in Microsoft Office applications, particularly Excel. - Ability to manage multiple purchasing priorities and tight deadlines. - Strong understanding of ethical procurement, transparency, and internal controls. - Ability to build effective working relationships with internal departments and external suppliers. - Proactive, results-oriented, and capable of working independently. - Commitment to sustainability and responsible sourcing. - Flexibility and adaptability to the demands of a pre-opening environment.