Procurement engineer

Procurement Engineer – Mechanical Key Roles & Responsibilities • Material Requisitions (MR) • Review engineering requirements and prepare/review MRs. • Ensure specifications, quantities, standards, material grades and required documentation are clearly defined. • Coordinate with Engineering and Procurement to resolve technical gaps. • Supplier RFQs • Prepare technical RFQ packages for mechanical/HVAC materials and equipment. • Identify suitable suppliers/manufacturers based on approved vendor lists and project requirements. • Ensure RFQs include drawings, specifications, datasheets, MTOs and required standards. • Technical Bid Evaluation (TBE) • Review supplier technical offers against project specifications. • Prepare technical comparison/evaluation reports. • Identify deviations, exclusions, qualifications and technical clarifications. • Coordinate with Engineering and Procurement before commercial evaluation. • Supplier Technical Coordination • Communicate with suppliers regarding technical requirements and clarifications. • Review supplier datasheets, drawings, calculations, certificates and technical submissions. • Follow up on pending technical information and ensure timely responses. • Mechanical / HVAC Procurement • Support procurement of HVAC equipment, ductwork materials, piping/mechanical items, supports, insulation, valves, accessories and related materials. • Understand applicable project standards, specifications and material requirements. • Verify material grades, thicknesses, ratings, standards and certification requirements. • Vendor & Manufacturer Evaluation • Identify potential suppliers and manufacturers. • Check technical capability, previous experience, certifications, manufacturing capability and delivery capacity. • Maintain an updated supplier/vendor database. • Support AVL/prequalification requirements. • Cost & Commercial Support • Obtain and compare supplier quotations. • Prepare technical/commercial comparison sheets. • Monitor material pricing and lead times. • Identify alternative materials or suppliers where technically acceptable. • Support cost-saving opportunities without compromising specifications. • Purchase Order / LPO Technical Review • Ensure the technical scope in PO/LPO is aligned with the approved quotation and project requirements. • Check specifications, quantities, delivery requirements and documentation requirements before PO release. • Coordinate technical amendments where required. • Expediting & Delivery • Follow up with suppliers on manufacturing and delivery status. • Monitor critical procurement items against the project schedule. • Identify delays early and escalate them. • Ensure delivery notes and supporting documents are properly received and recorded. • Material Inspection & Documentation • Coordinate material inspection where required. • Check MTCs, certificates of conformity, test certificates, origin certificates and other required documents. • Coordinate with QC/Engineering for material acceptance. • Ensure procurement documentation is properly maintained. • Tender Support • Support the tender/estimation team with supplier RFQs and quotations. • Prepare preliminary MTO/BOQ checks. • Obtain budgetary and project-specific quotations. • Support technical proposal preparation. • Track supplier quotations against tender deadlines. • Oil & Gas / Project Requirements • Develop knowledge of Oil & Gas procurement practices and project specifications. • Understand requirements for hazardous areas, explosion-proof equipment, offshore applications, duty/standby philosophy, certification and material traceability. • Ensure procurement packages reflect project-specific requirements. • Procurement Register & Document Control • Maintain the procurement register. • Track MR → RFQ → quotation → TBE → approval → PO → manufacturing → inspection → delivery. • Maintain supplier correspondence and technical submissions. • Ensure documents are filed systematically and are traceable. • Coordination • Coordinate closely with: • Engineering • Estimation/Tendering • Procurement • QC • HSE • Project Management • Suppliers/Subcontractors • Attend procurement/project coordination meetings when required. Key expectation The person should not simply collect quotations . The Procurement Engineer should be able to understand the mechanical/HVAC technical requirement , communicate it correctly to suppliers, evaluate their technical offers, identify deviations, and support Procurement in making the correct purchasing decision. Candidate Profile – Procurement Engineer (Mechanical / HVAC) We are looking for a Procurement Engineer with a Mechanical Engineering background , preferably with experience in HVAC, Oil & Gas, EPC, offshore or industrial projects . The candidate should have a strong technical understanding of mechanical equipment and materials, combined with practical procurement and supplier-management experience. The ideal candidate should be capable of understanding engineering requirements, preparing and reviewing Material Requisitions (MRs), RFQs, MTOs/BOQs and Technical Bid Evaluations (TBEs) , and coordinating with suppliers to obtain technically compliant and commercially competitive offers. Preferred Qualifications & Experience • Bachelor’s degree in Mechanical Engineering or a related engineering discipline. • Practical experience in mechanical procurement , preferably within HVAC, EPC, Oil & Gas or industrial projects. • Good understanding of HVAC equipment, ductwork, piping, mechanical systems, materials and accessories . • Experience with MR preparation/review, RFQ preparation, supplier technical evaluation and TBE . • Ability to read and understand engineering drawings, specifications, datasheets and MTOs . • Experience dealing with manufacturers, suppliers and subcontractors. • Knowledge of relevant international/project standards and specifications . • Experience with vendor prequalification, AVL requirements and supplier documentation is preferred. • Familiarity with MTCs, certificates of conformity, inspection requirements and material traceability . • Experience in expediting and monitoring supplier deliveries . • Good understanding of procurement processes from MR → RFQ → quotation → TBE → approval → PO → manufacturing → inspection → delivery . • Oil & Gas/offshore procurement experience is highly desirable. • Knowledge of hazardous-area requirements, explosion-proof equipment, duty/standby philosophy and project-specific procurement requirements is an advantage. • Good knowledge of MS Excel and procurement/tender registers. • Ability to maintain proper documentation and follow company ISO procedures and document-control requirements . Personal & Professional Attributes • Strong technical and analytical skills. • Good negotiation and communication skills. • Proactive in supplier follow-up and problem solving. • Able to identify technical deviations and commercial risks. • Good attention to detail. • Able to work under tight tender and project deadlines. • Strong ownership and follow-up. • Practical, organized and results-oriented. • Able to coordinate effectively between Engineering, Procurement, Estimation, QC and Project teams . • Willing to learn and quickly develop knowledge of Oil & Gas and offshore project requirements . Key Objective The candidate should be able to act as the technical link between Engineering, Procurement and Suppliers , ensuring that materials and equipment are technically compliant, competitively sourced, properly documented and delivered in line with project requirements and schedules.