Office Experience Coordinator

• Reception and Front of House · Welcome visitors, clients and employees professionally and manage the reception and common areas. • Manage the main phone line, messages, mail, couriers and deliveries. • Coordinate visitor access, parking, passes and relevant security procedures. Office Administration • Manage office supplies, pantry items and stationery, including inventory tracking and ordering. • Maintain office records, schedules, contact lists and administrative documentation. • Coordinate new-joiner office readiness, including access cards, desk setup and welcome arrangements. • Manage schedules for office service providers, including cleaning, pantry and landscaping teams. • Coordinate meeting-room setups, internal meetings, small events and office activities. Facilities Coordination · Act as the main contact for building management, security, cleaning, maintenance teams and other office service providers. • Log, track and follow up on repairs, air-conditioning issues, cleaning requests and safety concerns. • Coordinate preventive maintenance and help ensure the workplace meets health and safety standards. • Ensure meeting-room equipment and office facilities are functional and ready for use. • Handle other reasonable requests required to maintain an effective office environment. • · Bachelor's degree or equivalent qualification. · At least 5 years of experience in office coordination, office management, reception or administrative support. · • Basic knowledge of facilities coordination, or a clear willingness and ability to learn. • Proficiency in Microsoft Outlook, Word and Excel. · • Strong communication skills in English and Arabic. Key Competencies · Professional, welcoming and customer-service focused. • Organized, proactive and able to manage multiple priorities in a fast-paced environment. · Strong interpersonal, coordination and problem-solving skills. • Positive, reliable and collaborative team player.