Office Administrator

Role Objectives and Requirements: - Ability to maintain confidentiality. Self-motivated and leads by example. Attention to detail, taking initiative and completing tasks. Excellent communication and presentational skills and ability to read and speak English proficiently. Demonstrated capability to interface and maintain effective relationships with the management, staff, consultants and regulators in a team orientated environment. Capacity to assume responsibility for own professional development. Problem solver and critical thinker. Ability to follow structured planning and schedules. Flexible, with the ability to work in a highly demanding, stressful environment. Ability to maintain office and other designated areas as clean and tidy always. Outstanding time-management and ability to work in a diverse environment. Willing to offer helpful services to colleagues when needed. Pro-active approach towards helping other colleagues. Ability to cooperate successfully as a member of a team. Ability to communicate effectively with others, including giving and receiving feedback on quality services and being able to distinguish own role & responsibility. Meet specific content area requirements. Good education and working background with operating knowledge of Microsoft AX or relevant accounting software, Microsoft Word, Excel, the internet, Google and Outlook. Ability to plan and prioritize your own workload. Ability to work with a minimum of supervision, and to make administrative decisions. Willing to rotate amongst centres for work requirement. Duties & Key Responsibilities: - 1. Operation: Work closely with office team. First point of contact for the visitors. Ensure children s safety and daily check CCTVs if functioning in order. Maintain open communication with parents and staff. Participate in team meetings, communicate, and share ideas and concerns with Centre Director. Answer questions of staff, parents, and other visitors, redirect to Centre Director or Deputy Manager if cannot answer the queries. Ensure all office filing is complete and up to date (Staff files, Municipality folder). Assist in the organization and cleanliness of office and storage room. Assist in ordering and distributing office and classroom supplies and track staff printing codes. Assist in food program and hygiene supplies orders. Assist maintaining children s files to have them complete and up to date. Engage in continuing education and professional development activities such as training, workshops, and classes to meet required qualifications. 2. HR: Gather and prepare staff related documents (new joiners or renewals Visa/LC), liaise with HR and PRO, track and keep record. Extract fingerprint attendance data from biometric machine and prepare the monthly report for payroll. Prepare all employees related certificates and payslips (i.e. salary certificates, air tickets, leave encashments, salary advance, etc.). Maintain the staff files up to date. Keep up to date with Employee Handbook and seek continuous training with HR. Ability to maintain confidentiality. Self-motivated and leads by example. Attention to detail, taking initiative and completing tasks. Excellent communication and presentational skills and ability to read and speak English proficiently. Demonstrated capability to interface and maintain effective relationships with the management, staff, consultants and regulators in a team orientated environment. Capacity to assume responsibility for own professional development. Problem solver and critical thinker. Ability to follow structured planning and schedules. Flexible, with the ability to work in a highly demanding, stressful environment. Ability to maintain office and other designated areas as clean and tidy always. Outstanding time-management and ability to work in a diverse environment. Willing to offer helpful services to colleagues when needed. Pro-active approach towards helping other colleagues. Ability to cooperate successfully as a member of a team. Ability to communicate effectively with others, including giving and receiving feedback on quality services and being able to distinguish own role & responsibility. Meet specific content area requirements. Good education and working background with operating knowledge of Microsoft AX or relevant accounting software, Microsoft Word, Excel, the internet, Google and Outlook. Ability to plan and prioritize your own workload. Ability to work with a minimum of supervision, and to make administrative decisions. Willing to rotate amongst centres for work requirement.