Logistics Coordinator is responsible for the strategic coordination and management of the movement, storage, and distribution of goods and materials. This role ensures products are delivered on time, in full, and in compliance with company standards, while minimizing costs and maximizing efficiency across the supply chain.
• Shipment and Logistics Coordination
Support procurement and project teams with shipment planning and cost optimization.
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Raise MR (Material request) for Logistic things.
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Select and negotiate with transport providers / mobilization equipment to ensure service reliability and cost efficiency (minimum three options to be reviewed before finalizing).
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Coordinate daily logistics operations, including shipment scheduling, tracking, and delivery.
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Support site teams with timely delivery of critical materials and equipment.
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Liaise with freight forwarders, transporters, and clearing agents to ensure timely customs clearance and delivery.
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Ensure accurate tracking of all materials and shipments until delivery to site.
• Documentation and Compliance
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Prepare, verify, and maintain all shipping and customs documentation (invoices, packing lists, delivery notes, etc.). -in one drive.
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Ensure full compliance with UAE customs, port authorities, and free zone regulations.
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Prepare and maintain documentation based on the materials available in each site store.
• Transport and Supplier Management
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Monitor and manage the schedule of drivers and vehicles.
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Ensure compliance with transport safety and quality standards.
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Renewals of vehicle documents.
• Site and Inventory Support
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Maintain a tracking sheet of materials available at the site, rental materials and equipment, including remarks for any scrap materials proposed for sale.
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Coordinate with the project and procurement teams to act based on report findings.
• Flexibility and Emergency Support
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Be available to work overtime or on weekends when required for urgent shipments, deliveries, or customs clearance.
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Respond promptly to logistical challenges to prevent project delays.
• Manhour Management
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To monitor the manhours used at the site based on estimated man hours.
• External Works relations.
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Store / Site visits as per the requirements.
• Reporting and Communication
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Prepare and submit daily log sheet updates summarizing shipment and delivery status.
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Send weekly logistics reports by email every Thursday for management review, highlighting any delays or pending actions.
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Report logistics KPIs such as delivery performance, freight cost efficiency, and customs clearance time.
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Manhour reports for all sites.
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Allied Vehicle and rental vehicles, rental equipment report.
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You will report directly to Ms. Mary for any requirements or clarifications regarding the above matters, and not to anyone else.
Records / Reports through ERP / Excel to be maintained in one logistic file drive
• Bachelor's degree in Supply Chain Management, Logistics, Business Administration, or a related field.
• Proven experience (3-5 years) in logistics or site operations, with a track record of success.
• Proficiency in warehouse management systems (WMS) and transportation management systems (TMS).
• Strong analytical and problem-solving skills, with the ability to interpret complex data.
Is this role a fit for you?
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