Junior Industrial Project Operations

Junior Industrial Project Operations Company: Scan Global Logistics LLC Location: Dubai, United Arab Emirates Department: Industrial Projects / Operations Employment Type: Full-Time Reports To: Industrial Projects Director/ Commercial Director Position Overview Scan Global Logistics LLC is seeking a motivated and detail-oriented Junior Industrial Project Operations professional to support the planning, coordination, and execution of industrial project logistics shipments. The successful candidate will assist in managing the operational aspects of project cargo movements, including oversized, heavy-lift, breakbulk, and conventional cargo, across various transportation modes. This position requires strong organizational skills, attention to detail, and the ability to coordinate effectively with customers, shipping lines, airlines, transport providers, customs brokers, and internal stakeholders to ensure safe, timely, and cost-effective cargo movements. Key Responsibilities 1. Industrial Project Operations & Shipment Coordination • Support the planning and execution of industrial project cargo shipments, including air freight, ocean freight, road transportation, and multimodal logistics. • Assist in coordinating oversized, out-of-gauge (OOG), heavy-lift, breakbulk, and conventional cargo movements. • Liaise with shipping lines, airlines, transport providers, overseas agents, and subcontractors regarding shipment arrangements. • Monitor shipment schedules, cargo readiness, collection, loading, transit, and final delivery. • Coordinate with internal departments to ensure smooth operational execution and timely shipment handling. • Assist in identifying potential operational challenges and escalate shipment delays or service disruptions to the reporting manager. 2. Documentation & Compliance • Prepare, review, and maintain shipping and project cargo documentation, including bills of lading, airway bills, commercial invoices, packing lists, delivery orders, and other relevant documents. • Coordinate customs clearance requirements with appointed customs brokers and relevant authorities. • Ensure shipment documentation is accurate, complete, and submitted within required deadlines. • Maintain proper shipment records and supporting documentation in accordance with company procedures. • Assist in ensuring compliance with applicable shipping regulations, customs requirements, and internal operational guidelines. 3. Vendor & Stakeholder Coordination • Communicate with transport companies, freight carriers, port operators, warehouses, and other logistics service providers. • Request and compare operational quotations from suppliers and subcontractors. • Assist in coordinating equipment requirements, transportation arrangements, and cargo handling activities. • Follow up with vendors to ensure agreed service levels and delivery schedules are maintained. • Maintain effective communication with customers and internal stakeholders regarding shipment progress. 4. Project Monitoring & Cost Control • Track project shipment milestones and provide regular operational status updates. • Assist in preparing shipment cost estimates and monitoring actual operational expenses. • Verify supplier invoices against agreed quotations and services performed. • Support accurate job costing, file profitability monitoring, and timely operational billing. • Report discrepancies, additional costs, or potential financial exposure to the reporting manager. • Ensure operational files are properly maintained and closed within the required timelines. 5. Customer Service & Communication • Provide timely shipment updates and respond to customer inquiries professionally. • Coordinate with customers regarding cargo readiness, collection schedules, documentation, and delivery requirements. • Assist in resolving routine operational issues and escalate complex matters when necessary. • Maintain positive working relationships with customers, suppliers, and overseas partners. • Support the Industrial Projects team in meeting customer expectations and contractual requirements. 6. Health, Safety, Quality & Operational Compliance • Follow company Health, Safety, Security, and Environment (HSSE) policies and procedures. • Support the coordination of cargo handling activities in accordance with approved safety requirements. • Assist in ensuring that appropriate cargo handling procedures, permits, and transportation requirements are followed. • Report operational incidents, cargo damage, safety concerns, and non-conformities to the reporting manager. • Participate in operational improvement initiatives and support compliance with company quality standards. • Diploma or Bachelor's degree in Logistics, Supply Chain Management, Business Administration, International Trade, or a related field. • Min. 3 years of experience in freight forwarding, logistics operations, project cargo, or a related field. • Basic understanding of international freight forwarding operations, including air freight, ocean freight, and road transportation. • Familiarity with shipping documentation, customs clearance procedures, and import/export processes. • Good knowledge of Microsoft Office applications , particularly Excel, Word, Outlook, and PowerPoint. • Good written and verbal communication skills in English. • Strong organizational skills and attention to detail. • Ability to manage multiple shipments and operational tasks simultaneously. • Willingness to learn and develop technical knowledge of industrial project logistics. Preferred Qualifications • Previous experience in industrial projects, project cargo, heavy-lift, breakbulk, or OOG shipments. • Familiarity with UAE ports, customs procedures, and local transportation regulations. • Basic understanding of Incoterms and international shipping practices. • Experience coordinating with shipping lines, transport contractors, and overseas agents. • Knowledge of cargo handling equipment and specialized transportation requirements.