Institutional Data Officer

POSITION SUMMARY The Institutional Data Officer provides operational support to the Quality Assurance Department, with a primary focus on institutional data collection, management, validation and regulatory reporting. The role is responsible for coordinating data collection and consolidation, performing data quality checks, preparing and maintaining regulatory datasets, supporting MOHESR and KHDA submissions, and monitoring reporting requirements and deadlines. The Officer reports to the Quality Assurance and Compliance Manager and works closely with internal stakeholders and data owners in Curtin Dubai and Curtin Perth to ensure institutional data is accurate, complete, consistent and reliable, while maintaining data records and supporting evidence for regulatory reporting, OBEF monitoring, licensing, accreditation and other quality assurance and compliance activities. RESPONSIBILITIES Core Responsibilities • Support the Quality Assurance & Compliance Manager in ensuring compliance with institutional policies, UAE higher education regulations, and quality assurance requirements. • Coordinate the collection, consolidation, validation of institutional and program data and operational effectiveness indicators for MOHESR, CAA and KHDA regulatory reporting requirements. • Liaise with data owners across the university to obtain, verify and reconcile data across departments and systems. • Support regulatory data submissions such as HEBD, KHDA census through the MOHESR/KHDA Master API and other relevant reporting platforms. • Monitor data quality, completeness, accuracy and consistency, identifying discrepancies and coordinating corrective actions. • Support in maintaining institutional databases, regulatory data records, reporting trackers and supporting documentation. • Coordinate the collection, validation and monitoring of OBEF KPI data, performance indicators and supporting evidence. • Maintain standardised data collection templates, reporting procedures and data management processes. Collaborate with academic and professional services teams to ensure timely and accurate submission of regulatory data. • Identify opportunities to improve data collection, reporting efficiency, data integration and information management. • Support the preparation and maintenance of quality assurance documentation, reports, records, manuals and procedural guidelines. • Support MOHESR, CAA and KHDA institutional licensure, program accreditation, audit, self-evaluation reports, periodic monitoring or review reports and any other regulatory submissions through the preparation and verification of institutional data, documentation and evidence packs. • Liaise and communicate with stakeholders at MOHESR, CAA and KHDA as directed. • Support the Quality Assurance and Compliance Manager in institutional reporting, regulatory data management and continuous improvement initiatives. OTHER KEY RELATIONSHIPS • Collaborate with academic faculty, People & Culture, Marketing, and external government entities and industry stakeholders. LOCATION AND WORK ENVIRONMENT • This position is a full-time, on-campus role • Flexibility for remote work based on operational requirements and approved workloads. QUALIFICATIONS AND SKILLS • Bachelors degree in Data Sciences, Business Analytics, Computer Science, Business Administration or a related field • Strong data analysis, business intelligence and reporting skills, with advanced Excel proficiency. • High attention to detail and strong organisational skills. • Ability to work independently, manage multiple tasks, deadlines and regulatory requirements. • Strong cross functional collaboration and stakeholder coordination skills. • Experience in UAE higher education quality, compliance and regulatory requirements is an advantage. • Minimum of 2 years of work experience. • Ability to handle confidential information with discretion.