Indirect Procurement Manager

Job Description Assistant Manager / Deputy Manager Indirect Procurement Location: Muscat, Oman | Department: Procurement / Supply Chain | Employment Type: Full-Time | Reporting To: Manager Procurement 1. Job Summary Aster DM Healthcare Oman is looking for an experienced Assistant Manager / Deputy Manager Indirect Procurement to manage end-to-end procurement activities across its hospitals, clinics and healthcare operations. The candidate will be responsible for strategic sourcing, vendor management, contract negotiations, cost optimisation and procurement governance, ensuring timely availability of goods and services while maintaining quality, compliance and cost efficiency. 2. Key Responsibilities A. Procurement & Strategic Sourcing • Manage the complete procurement cycle, including PR validation, RFQ/RFP, vendor evaluation, negotiations, approvals and PO issuance. • Source and procure indirect goods and services at competitive prices while ensuring quality and timely delivery. • Prepare commercial comparison statements and negotiate favourable pricing and contractual terms. • Ensure procurement activities comply with company policies and approval procedures. B. Category Management • Manage procurement across the following categories: • Facilities Management and Engineering. • IT hardware, software and technology services. • Marketing, Branding and Events. • CAPEX, Medical and Non-Medical Equipment. • Repairs, Maintenance and AMC/CMC contracts. • Professional, Consultancy and Administrative Services. • Identify opportunities for vendor consolidation, bulk purchasing and long-term agreements. C. Vendor & Contract Management • Identify, evaluate and develop reliable suppliers and service providers. • Negotiate commercial terms, pricing, service-level agreements and contract conditions. • Monitor supplier performance, delivery timelines, quality and service standards. • Maintain records of contracts, renewals, AMCs, CMCs and service agreements. • Ensure timely contract renewals and avoid service interruptions. D. Cost Optimisation & Budget Control • Identify cost-saving opportunities through strategic sourcing and effective negotiations. • Conduct market research, price benchmarking and cost comparisons. • Monitor procurement expenditure against approved budgets. • Maintain savings and cost-avoidance reports with proper documentation. E. Compliance & Reporting • Ensure procurement activities follow company policies, approval matrices and audit requirements. • Maintain accurate procurement documentation, vendor records and contracts. • Prepare periodic procurement reports covering expenditure, savings, vendor performance and pending requirements. • Coordinate with Finance, Legal, Operations, Engineering, IT and other departments. 4. Preferred Qualifications • CIPS, CPSM or other recognised procurement certifications. • Experience in GCC procurement operations. • Knowledge of the Oman supplier market and local sourcing practices. • Experience handling procurement for multiple hospitals, clinics or large-scale healthcare operations. 5. Key Skills & Competencies • Strategic sourcing and procurement management. • Strong negotiation and commercial skills. • Vendor relationship and contract management. • Cost analysis and budget management. • Analytical and problem-solving abilities. • Excellent communication and stakeholder management. • Leadership, planning and decision-making skills. • Strong ethical standards and attention to detail. 6. Key Performance Indicators (KPIs) • Achievement of procurement cost-saving targets. • Timely completion of procurement requests. • Supplier performance and service delivery. • Effective contract and renewal management. • Compliance with procurement policies and procedures. • Reduction in procurement costs and operational expenses. • Stakeholder satisfaction and service continuity. 7. Role Expectations • Independently manage assigned indirect procurement categories across Aster Oman operations. • Ensure uninterrupted availability of essential goods and services. • Build strong supplier relationships while maintaining transparent procurement practices. • Drive procurement efficiency, cost optimisation and process improvements. • Coordinate effectively with internal departments and senior management. • Bachelor's degree in Supply Chain Management, Procurement, Business Administration, Engineering, Finance or a related field. • 7 9 years of relevant procurement experience, preferably in indirect procurement. • Experience in independently handling sourcing activities, vendor negotiations and contract management. • Previous experience in healthcare, hospitals or large multi-site organisations is preferred. • Strong knowledge of Facilities Management, Engineering, IT and other indirect procurement categories. • Good understanding of supplier management, cost optimisation and procurement processes. • Experience working with ERP systems or e-procurement platforms. • Excellent proficiency in MS Excel, Word and PowerPoint.