HR and Admin Assistant

• Manage the end-to-end process for employee visa applications, cancellations, and renewals in compliance with UAE immigration laws. • Coordinate directly with employees to secure necessary signatures and documentation for Ministry of MOHRE applications and labor contracts. • Process and track Emirates ID applications and mandatory occupational health screenings. • Record the expiry of site security passes. • Maintain and securely organize comprehensive employee personnel files, ensuring all personal documents, contracts, and legal IDs are up-to-date and easily retrievable. • Maintain strict confidentiality of all HR records and employee data, ensuring sensitive details are securely stored and never shared with unauthorized colleagues or third parties. • Monitor document expiry dates proactively (Passports, Visas, E-IDs, Security Passes, etc). • Facilitate the smooth onboarding of new hires by ensuring all legal and internal documentation is completed upon arrival. • Liaise daily with Camp Bosses and site supervisors to accurately record and consolidate employee attendance and timesheets for payroll processing. • Administer the employee leave cycle: record vacation requests, process leave settlements, track departure/arrival dates, and ensure adequate site coverage. • Reconcile leave balances and update the HR system/trackers accordingly. • Bachelor’s degree in Human Resources, Business Administration, or a related field. • Minimum of 3–5 years of proven experience in HR Administration or as an internal PRO in the UAE (experience managing blue-collar/site workers is highly preferred). • Demonstrated hands-on experience using MOHRE, ICP, and other relevant UAE government portals. • S trong understanding of the current UAE Labor Law and immigration procedures. • Knowledge in Microsoft Office • Excellent verbal and written communication skills in English. Proficiency in Hindi, or Urdu is a significant advantage for communicating effectively with site workers and camp management. • Exceptional time management skills with the ability to handle multiple deadlines, high volume paperwork, and confidential information with discretion. • A proactive problem-solver with a high degree of empathy, patience, and cross-cultural competence.