Fleet Coordinator

• Vehicle Maintenance: Supervise routine vehicle maintenance, preventive maintenance schedules, mechanical repairs, and breakdown rectification to ensure fleet availability and reliability. • Accident-Related Repairs: Coordinate accident-damaged vehicle inspections, repair assessments, estimates, approvals, and follow-up until the vehicles are fully repaired and ready for operation. • Insurance Coordination: Liaise with insurance companies, surveyors, and garages regarding accident claims, vehicle inspections, repair estimates, claim approvals, invoices, and claim settlements. • Dealer and Warranty Coordination: Coordinate with vehicle dealers and authorized service centres for warranty claims, technical inspections, vehicle defects, spare parts, and warranty-related repairs. • Workshop Team Supervision: Supervise mechanics, denters, painters, and other workshop personnel to ensure quality workmanship, productivity, discipline, and timely completion of assigned jobs. • Repair Estimation and Cost Control: Prepare and review repair estimates, monitor repair costs, verify spare parts requirements, and ensure cost-effective repairs without compromising quality or safety. • Operations Department Coordination: Coordinate with the Operations Department regarding vehicle availability, breakdowns, accident cases, workshop status, vehicle allocation, and timely release of repaired vehicles. • Job Card and Documentation Management: Ensure accurate preparation and updating of job cards, repair estimates, accident reports, insurance documents, warranty records, and vehicle maintenance histories. • Workshop Planning and Monitoring: Allocate jobs to technicians, monitor daily workload, follow up on pending repairs, and ensure vehicles are completed within the agreed turnaround time. • Quality Control: Inspect completed repairs to ensure that mechanical, bodywork, painting, and safety requirements are met before releasing vehicles back to operations. • Spare Parts Coordination: Coordinate with the stores and procurement teams to ensure the availability of required spare parts, consumables, and repair materials. • Reporting: Prepare daily and periodic reports covering vehicles under repair, accident cases, pending insurance approvals, warranty claims, repair costs, and workshop productivity. • Safety and Compliance: Ensure compliance with company procedures, workshop safety standards, vehicle maintenance requirements, and applicable UAE regulations. • Diploma or technical qualification in Automobile Engineering, Automotive Technology, or a related field. • Minimum 3–5 years of relevant experience in vehicle maintenance, workshop supervision, fleet maintenance, or accident repair coordination; experience in the taxi, rental, or commercial fleet industry is preferred. • Strong practical knowledge of vehicle mechanical maintenance, fault diagnosis, preventive maintenance, and repair procedures. • Hands-on experience coordinating accident-related repairs, including vehicle inspection, damage assessment, repair estimation, and follow-up. • Good knowledge of motor insurance procedures, accident claims, insurance surveyor inspections, repair approvals, and claim documentation. • Experience coordinating with vehicle dealers and authorized service centres for warranty claims, technical defects, and warranty repairs. • Proven ability to supervise mechanics, denters, painters, and other workshop staff. • Ability to prepare and verify repair estimates, control maintenance costs, and monitor repair quality. • Strong coordination skills to work effectively with the Operations Department, insurance companies, dealers, suppliers, and internal workshop teams. • Good knowledge of vehicle repair documentation, job cards, maintenance records, and workshop reporting. • Proficiency in MS Excel and workshop or fleet management systems is preferred. • Good communication, problem-solving, team management, and organizational skills. • Ability to work under pressure and ensure minimum vehicle downtime in a high-volume fleet operation.