Executive Secretary to the CEO

Job Title: Executive Secretary to the CEO Job Code: ESC-001 Grade: A1 Department: CEO Office Your Impact • 100% accuracy and reliability in managing the CEO's calendar and commitments • Zero missed deadlines for Board packs, approvals, and time-sensitive documents • Seamless coordination across professional and personal priorities, with minimal escalations What you will do • Diary & Schedule Management : Manage the CEO's calendar; issue daily briefings; weekly look-aheads; and proactively prioritize high-value appointments. • Meetings & Executive Support : Coordinate meetings, agendas, minutes; track action items; manage approvals and expense reconciliations. • Board & Shareholder Liaison : Liaise with the Board, Chairman, and Shareholders; coordinate Board meetings and packs with discretion. • Communication : Manage the CEO's inbox and calls; draft correspondence and announcements on the CEO's behalf. • Personal Affairs Management : Organize the CEO's personal records, travel, household matters, and private engagements. How success is measured • Zero confidentiality breaches across professional and personal matters • Accurate, timely calendar management with no missed commitments • Smooth coordination of Board meetings and documentation • Strong working relationships with executive, Board, and household stakeholders • Positive feedback on discretion, professionalism, and responsiveness You will thrive here if you have… • Bachelor's degree in Business Administration or related field • Minimum 5 years' experience supporting C-level executives, ideally in a confidential capacity • Fluent in English & Arabic (spoken & written) • A personal commitment to health, wellness, and fitness, aligned with the values of the CEO's office • Proactive, discreet, highly organized, and composed under pressure • Strong judgment and excellent interpersonal skills • Tech-fluent and responsive across time zones when business demands it Competencies we value • Discretion - Safeguarding confidential and sensitive information at all times • Organization - Structuring priorities and managing complexity with ease • Communication - Clear, professional, and timely correspondence • Initiative - Anticipating needs before they're raised • Composure - Staying calm, efficient, and solutions-focused under pressure