Executive Secretary

* Provide full administrative and secretarial support to executive management. * Manage calendars, appointments, meetings, and daily schedules. * Arrange and coordinate internal and external meetings. * Prepare meeting agendas, take minutes of meetings, and follow up on assigned action items. * Draft, format, review, and issue professional letters, emails, reports, memos, and other business correspondence. * Receive, register, distribute, and maintain records of incoming and outgoing correspondence. * Maintain organized electronic and physical filing systems for company documents, contracts, quotations, reports, and official records. * Coordinate communication between management, departments, clients, consultants, suppliers, and subcontractors. * Follow up with departments and employees regarding management instructions, required documents, deadlines, and pending matters. * Prepare presentations, spreadsheets, schedules, reports, and administrative summaries as required. * Manage telephone calls, emails, visitors, and general office inquiries professionally. * Assist in preparing official submissions, company forms, employee documents, and administrative applications. * Coordinate travel arrangements, hotel reservations, transportation, and meeting logistics when required. * Maintain confidentiality of executive, commercial, employee, and company information. * Monitor office supplies and coordinate administrative purchases and service requirements. * Support document control and ensure that records are properly named, filed, updated, and easily accessible. * Assist with general human resources and personnel administration when required. * Perform other administrative duties assigned by executive management. * Qualifications and Requirements * Bachelor’s degree or diploma in Business Administration, Office Management, Secretarial Studies, or a related field. * Previous experience as an Executive Secretary, Administrative Assistant, Office Administrator, or in a similar position. * Strong proficiency in Microsoft Word, Excel, PowerPoint, Outlook, and general office applications. * Excellent written and verbal communication skills in English. * Good command of Arabic is highly preferred. * Strong document formatting, filing, record\-keeping, and correspondence\-management skills. * Ability to work independently and follow up on tasks without continuous supervision. * Previous experience in a construction, contracting, engineering, or consultancy company is an advantage. * Must be currently residing in Kuwait. * Transferable residency is preferred. * Preferred Competencies * Strong coordination and follow\-up skills. * Ability to communicate professionally with clients, consultants, suppliers, and senior management. * Ability to prepare formal business correspondence and meeting minutes. * Strong administrative and document\-control capabilities. * Female candidates are preferred. Work Location: In person