Document Controller

Zahr Freighters is looking for a detail-oriented and organized Document Controller to manage company records and logistics documentation in Dubai. The ideal candidate should have strong administrative skills, excellent attention to detail, and the ability to maintain accurate and accessible documents. This role supports the company s freight forwarding and logistics operations by ensuring that important records are properly organized, updated, and available when needed. • Manage and maintain physical and electronic document filing systems . • Receive, review, classify, and distribute incoming documents to the relevant departments. • Prepare, organize, and maintain shipping documents, invoices, delivery notes, and other logistics records. • Ensure documents are properly named, numbered, filed, and stored for easy retrieval. • Track document revisions, approvals, and distribution. • Maintain accurate records of shipment documentation and operational paperwork. • Coordinate with logistics, warehouse, finance, and operations teams regarding document submissions. • Scan, upload, copy, and archive documents as required. • Verify documents for completeness and accuracy before processing. • Maintain document registers and update tracking systems regularly. • Ensure the latest approved versions of documents are accessible to authorized employees. • Follow company procedures for document retention, archiving, and retrieval. • Maintain confidentiality when handling sensitive company and customer information. • Assist with preparing reports and administrative documentation. • Identify missing or incorrect documents and follow up with the relevant teams. • Support internal reviews and audits by providing requested records. • Diploma or bachelor s degree in Business Administration, Office Management, or a related field . • Previous experience as a Document Controller, Documentation Assistant, or Administrative Assistant is preferred. • Knowledge of document control procedures and electronic filing systems. • Familiarity with shipping, freight forwarding, or logistics documentation is an advantage. • Proficiency in Microsoft Office, particularly Word and Excel. • Strong organizational and time-management skills. • Excellent attention to detail and accuracy. • Good written and verbal communication skills. • Ability to manage multiple documents and meet deadlines. • Professional approach to handling confidential information. • Ability to work independently and coordinate effectively with different departments.